Secretary - UAE Nationals Only

Role Overview

Secretary position at Ajman University, located in the United Arab Emirates. UAE nationals only.

Role Purpose

Provide comprehensive office support and administrative assistance to a unit or department, including receptionist duties, clerical work, correspondence management, and routine scheduling functions.

Key Responsibilities

Communications & Reception

• Answer telephones, route calls, take messages, and provide general information.
• Greet and direct visitors.
• Answer routine inquiries and maintain log of inquiries as required.

Mail & Correspondence

• Open and route incoming mail.
• Distribute correspondence and other material to department staff and faculty.
• Draft basic correspondence using personal computer.
• Type and mail form letters.
• Prepare and print routine correspondence, labels, and other basic written material.

Records & File Management

• Establish, maintain, process, and update files, records, and other documents.
• Perform record maintenance.

Clerical & Administrative Operations

• Perform routine typing assignments as appropriate to the position.
• Operate personal computer to enter data and print letters, labels, reports, and other materials.
• Copy and duplicate materials as requested.
• Oversee day-to-day operation of copy machine.
• Perform specialized services of routine clerical and administrative nature in strict accordance with established procedural guidelines.

Scheduling & Coordination

• Schedule or assist in scheduling appointments, meetings, and conferences as appropriate to the position.
• Maintain calendars and schedule appointments.

Office Management

• Order, stock, and distribute office supplies.
• Run various routine errands as required for the unit or department.
• Perform miscellaneous job-related duties as assigned.

Qualifications & Experience

• Bachelor's degree in public administration, business administration, or any other related discipline.
• 1–3 years of experience in the secretarial field.

Skills & Competencies

• Ability to understand and follow specific instructions and procedures.
• Word processing and data entry skills.
• Skill in the use of basic office equipment.
• Receptionist skills.
• Ability to maintain calendars and schedule appointments.

Additional Information

Reporting Structure

Reports to: Dean

Working Conditions

• Work performed in typical interior office environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.