School Administrative Assistant

Role Overview

School Administrative Assistant at International Schools Partnership, based at The English College.

Role Purpose

To provide comprehensive administrative and content creation support to the school, encompassing inventory management, event documentation, marketing asset development, and operational coordination to enhance school visibility and ensure smooth event execution.

Key Responsibilities

Inventory Management & Storeroom Organisation

• Maintain accurate inventory of branded items, printed collaterals, roll-ups, backdrops, and gifting stock.
• Ensure items are labelled, well-maintained, and stored neatly.
• Keep the storeroom consistently clean, organised, and ready for event deployment.

Quality Assurance of Branding Collaterals

• Check and maintain quality standards for all collaterals including roll-ups, backdrops, signage, and giveaways.
• Ensure collaterals reflect the school's professional image at every event.

Event Coverage and Content Creation

• Provide photo and video coverage of school-wide events including Open Days, award ceremonies, Winter Fest, inaugurations, special lectures, cultural celebrations, and workshops.
• Capture high-quality content for classroom events and student life.
• Capture meaningful learning and co-curricular activities when no major events are scheduled.
• Showcase academics, creativity, well-being, and student life through engaging content.
• Ensure output aligns with brand identity and ISP standards.

Content Planning & Scheduling

• Develop and maintain a content shooting schedule aligned with weekly, monthly, and termly school activities.
• Ensure all events and in-class moments are documented effectively.
• Coordinate with the Marketing Manager to avoid overlap or missed coverage.

Classroom & Academic Engagement

• Work with teachers to identify and plan content opportunities.

Consent Management & Safeguarding

• Ensure compliance with safeguarding policies in photography and videography.
• Obtain required consent from teachers, tutors, or students before capturing content.
• Maintain proper consent records for approved materials.
• Promote and safeguard the welfare of children and young people that you are responsible for or come into contact with.

Marketing Support & Brand Positioning

• Assist the Marketing Manager with campaign execution, shoot planning, and brand strategy.
• Contribute to initiatives that enhance brand positioning and visibility for The English College.
• Align all output with ISP brand pillars: academic excellence, well-being, future pathways, international opportunities, and community.
• Produce engaging, high-quality content for social media and digital platforms.
• Ensure messaging and visuals are consistent with brand guidelines and school values.

Creative Content Development

• Develop fresh ideas for video storytelling, Instagram Reels, and other short-form content formats.
• Suggest and test new creative approaches to enhance engagement.
• Work closely with the Marketing Manager to align creativity with strategic goals.

Major Projects & ISP Support

• Support in delivering content and creative assets for ISP-wide initiatives.
• Assist with projects such as ISP boards and other global marketing tasks.

Finance & Vendor Coordination

• Follow up with Finance to ensure vendor invoices and payments are processed on time.
• Check invoices against vendor Statements of Account for accuracy and raise any discrepancies.
• Maintain clear communication with vendors to support smooth event execution.

Local & Cultural Event Support

• Assist with the organisation and coverage of national and cultural celebrations including Flag Day, UAE National Day, and Arabic/Emirati language-related events.
• Support special initiatives such as the Arabic podcast, workshops, or cultural showcases.

Pastoral & General Duties

• Communicate effectively and appropriately with all stakeholders at all times.
• Behave appropriately at all times, in line with EC standards and school values.
• Attend school events and take part in the wider life of the school.
• Play a part in continually improving the school by aiding relevant improvement plans and the school improvement plan.
• Conduct break time and lunch time duties as per a rota.
• Cover for absent colleagues as and when appropriate.
• Take responsibility for own professional development journey by engaging in the school-wide professional development programme.
• Perform any other reasonable duties as assigned by the Principal, Senior leaders, or Line managers.

Qualifications & Experience

• Excellent knowledge of school-based marketing.
• Willingness to contribute to the development of departmental resources.
• Willingness to contribute to the wider curriculum and support the vision of the school.

Skills & Competencies

• Highly motivated and talented.
• Professional in appearance and conduct.
• Photography and videography capabilities.
• Social media content creation.
• Event coordination and documentation.

Additional Information

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references, and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history.

ISP is committed to strengthening its inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background, or other demographic characteristics. Candidates who share ISP's vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.