SBC ADMINISTRATOR Mechanical

Role Overview

Wood PLC is recruiting an experienced Site Subcontracts Administrator (Mechanical) to join the EPCM team in Abu Dhabi within the Oil, Gas & New Energies business. The position is full-time, site-based in Abu Dhabi.

Company Overview

Wood's Oil, Gas & New Energies business delivers large and complex projects for national and international energy companies globally. The business is the market-leading provider of integrated and innovative solutions in oil and gas upstream and midstream, onshore and offshore, gas to liquids, and decarbonization and electrification markets. The company is known for steady and predictable delivery and operates across transformative projects providing sustainable power and low-carbon solutions.

Role Purpose

This role administers subcontract agreements for Piping and Mechanical construction packages at the project site, ensuring compliance with contractual obligations, project specifications, and ADNOC/Client standards while supporting the successful execution of site-based activities in alignment with project goals.

Key Responsibilities

Subcontract Administration

• Administer all Piping and Mechanical subcontract packages, ensuring full compliance with contractual requirements, project specifications, and ADNOC/Client standards.
• Review subcontract agreements, scope of work, and technical documentation to ensure subcontractors clearly understand deliverables, responsibilities, and interface boundaries.
• Verify and process subcontractor invoices, variations, claims, and change requests, ensuring alignment with contract terms and project controls.
• Assist in resolving disputes, gathering supporting documentation, preparing contractual responses, and coordinating with the commercial/contracts team.

Performance Monitoring

• Coordinate daily with Piping/Mechanical subcontractors on work execution, progress monitoring, manpower deployment, material availability, and issue resolution.
• Monitor subcontractor performance against project KPIs, productivity metrics, quality standards, and construction schedules; escalate deviations proactively.
• Identify risks related to schedule, cost, interfaces, or subcontractor performance, and support mitigation measures in coordination with project leadership.
• Monitor HSSE performance and ensure subcontractor compliance with ADNOC and project-specific Health, Safety, Security, and Environment requirements.

Quality & Technical Compliance

• Ensure subcontractors adhere to project specifications, engineering drawings, method statements, inspection test plans (ITPs), and quality requirements.
• Review subcontractor method statements, plans, material submissions, and schedules for alignment with project requirements and target milestones.
• Verify strong understanding of Piping and Mechanical construction activities, including isometrics, P&IDs, welding, fabrication, hydrotesting, and mechanical installation practices.

Documentation & Recordkeeping

• Maintain accurate documentation and correspondence, including progress reports, RFIs, approvals, NCRs, field change requests, and contractual notifications.
• Ensure audit-ready recordkeeping by maintaining a well-organized repository of all subcontract-related documents, approvals, and contractual communications.
• Support mechanical and piping works close-out activities, including verification of final quantities, completion documentation, as-built records, and final accounts settlement.

Stakeholder Coordination

• Collaborate closely with engineering, procurement, construction, QA/QC, planning, and project controls teams to support smooth execution of Mechanical and Piping works.
• Participate in site coordination meetings, progress meetings, technical reviews, and commercial discussions with subcontractors and internal teams.

Qualifications & Experience

• Bachelor's degree in Mechanical Engineering, Piping Engineering, Industrial Engineering, Quantity Surveying, Supply Chain, or a related technical/commercial discipline.
• 8+ years of experience in subcontract administration, contract management, or commercial roles within Oil & Gas, EPC, or large-scale industrial construction projects.
• Strong understanding of Piping and Mechanical construction activities, including isometrics, P&IDs, welding, fabrication, hydrotesting, and mechanical installation practices.
• Good knowledge of FIDIC contract conditions, procurement processes, and project execution procedures commonly used in EPC/EPCM environments.
• Hands-on site-based experience dealing with subcontractors, construction interfaces, scope control, and field-level contract administration.
• Proficiency in managing variations, claims, change orders, and subcontractor billing, with strong analytical and commercial interpretation skills.
• Familiarity with ADNOC standards, project specifications, and HSSE requirements for mechanical and piping construction works.

Skills & Competencies

• Strong documentation, reporting, and recordkeeping skills, ensuring contract files remain organized, accurate, and audit-ready.
• Proficient in MS Office (Excel, Word), ERP systems (SAP/Oracle), and document control platforms.
• Excellent communication and negotiation skills, with the ability to interact effectively with subcontractors, vendors, and internal project teams.
• Ability to work under pressure in challenging site conditions, managing multiple subcontract packages and tight deadlines.
• Strong problem-solving and risk-identification abilities, particularly around schedule delays, scope changes, and subcontractor performance issues.

Additional Information

• Meaningful and interesting projects delivered to high-profile clients across the Energy Sector.
• Commitment to Diversity and Inclusion across the business.
• Competitive remuneration package with regular reviews to ensure market-aligned compensation.
• Medical Insurance covering inpatient and outpatient medical care.
• Group Life and Personal Accident Insurance provided by the company.
• End of Service Gratuity in line with UAE Labor Law.
• The Employee Share Plan offering the opportunity to purchase Wood shares with company match.
• Long Service Award recognizing commitment and loyalty at 5-year service milestones.
• Commitment to continued professional development with tailored development plans.
• Global connections with experts around the world at the leading edge of the industry.
• Energy Transition Academy enabling participation in a community of experts sharing knowledge and exposure to existing and emerging energy systems.