وصف الوظيفة
Role Overview
Sales Support Coordinator at EXA Ceramics, a division of Alfanar.
Role Purpose
Coordinate prequalification, project registration, material submittal, and related documentation activities to ensure accurate and timely submissions. Maintain company certificates and approvals, follow up with internal departments for required documents, and support preparation of samples, mood boards, and administrative requirements.
Key Responsibilities
Prequalification & Registration
- Coordinate the preparation and submission of prequalification documents.
- Prepare project registration files and required supporting documents.
- Follow up with internal departments to obtain required information and approvals.
- Track submission status and maintain updated records.
Certificates & Documentation
- Maintain company certificates, approvals, and related records.
- Ensure required documents are valid, complete, and available for submission.
- Organize and maintain prequalification and registration files.
- Prepare regular status updates and reports.
Material Submittals & Samples
- Prepare material submittal folders and supporting documents.
- Coordinate the preparation of product samples and mood boards.
- Follow up on required technical and commercial documents for submissions.
- Ensure submission packages are complete before delivery.
Administrative & Coordination Support
- Support daily administrative and coordination activities.
- Maintain tracking sheets, records, and follow-up logs.
- Coordinate with relevant internal teams to ensure timely completion of assigned requirements.
General Operations
- Perform planned activities to meet operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide periodic reports detailing deviation and execution of planned tasks.
- Solve related problems and escalate complex operational issues.
- Ensure quality requirements and develop effective quality control processes.
- Coordinate well-defined written systems, policies, and procedures and seek automation opportunities.
- Comply with related policies, procedures, and work instructions.
- Ensure compliance with relevant safety, quality, and environmental management procedures and controls.
- Obtain updated soft and technical skills related to the job.
Qualifications & Experience
- Diploma in Business Administration or any relevant field.
- 2 to 4 years of experience.
Skills & Competencies
- Sales Technical Support
- Salesmanship
- Solution Sales Support
- Consultative Sales Support
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