Research Contracts Specialist

Role Overview

Research Contracts Specialist at Khalifa University. The role provides assistance in the administration of grants and contracts, including reviewing, maintaining data and performing related assigned responsibilities, while ensuring activities comply with University policies, financial issues, and the proper and ethical conduct of research.

Role Purpose

Administer grants and contracts by reviewing proposals, maintaining project data, and ensuring compliance with University policies, financial requirements, and ethical research standards.

Key Responsibilities

Contract and Grant Administration

• Assist in the development and execution of processes and procedures relating to contracts and grants to meet University requirements.
• Analyze and evaluate research proposals and contracts, and obtain proper approval of projects in compliance with budgetary agreements, and provincial and University requirements.
• Make adjustments and revisions necessary to reflect changes in contracts and grants requirements.
• Ensure process is in place within the University for proper handling and smooth flow of internal and external grants, in accordance with published procedures and timelines.

Principal Investigator and Faculty Support

• Provide assistance to Principal Investigators (PIs) on grant and contract protocol, compliance, financial, budgetary and administrative matters, adhering to the University's policies and procedures.
• Guide and facilitate faculty and staff in the understanding of research proposals, contracts and agreements associated with external funding, to include budgets, documentation and interpretation of research project approval process.
• Contribute to the development and acceptance recommendation of PI project budgets for internal and external grants, address any inconsistencies and provide approvals consistent with terms and conditions, as required.

Compliance and Governance

• Ensure contract compliance with University's policies, government laws and sponsor guidelines.
• Ensure adherence to the University's information security policies and procedures, and report breaches or other security risks accordingly.
• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.

Stakeholder Management

• Establish and maintain effective communication and cooperative relationships with internal and external stakeholders critical to the research enterprise.
• Serve as a central liaison between the University, funding agencies and contract entities.
• Ensure coordination with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.

Data Management and Reporting

• Maintain complete and accurate collection of research project data and ensure their availability when needed.
• Assist the Director for Research Services with administrative support of research funding and disseminate related data, information and reports to support strategic decision making.

General Duties

• Perform any other tasks assigned by Line Manager.

Qualifications & Experience

• Bachelor's Degree in Engineering or Science related field.
• Minimum 5 years of experience.