Registrar- Bateen World Academy (September 2026)

Role Overview

Registrar at Bateen World Academy, Aldar Education, Abu Dhabi. Position commences September 2026.

Company Overview

Aldar Education is the leading education group in Abu Dhabi. The organization educates over 34,000 students across owned and managed schools in Abu Dhabi and Al Ain. Aldar Education employs over 1,400 teachers and delivers the English National Curriculum, the American Massachusetts State Curriculum, and the International Baccalaureate Diploma Programme, all with an international dimension. The organization is a "Great Place To Work" and operates with the purpose of empowering the next generation to shape the future, directly supporting the educational goals of Abu Dhabi's government and the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.

Role Purpose

To manage enrolments and registration for the academy with accuracy and excellence, ensuring compliance with regulations, maintaining strong stakeholder relationships, and delivering exceptional service to prospective and enrolled families in a diverse, multicultural environment.

Key Responsibilities

Enrolments and Registration Management

• Own overall responsibility for enrolments and registration for the academy.
• Work closely with Senior Leadership within the Academy and HQ Enrolments.
• Manage accurate data on applications, enrolments, and registrations to ensure accurate figures are available daily.
• Manage the registration files for all new and existing students.
• Oversee the waiting list, maintain standard communication with waitlisted parents in a timely manner, and update on application status accordingly.
• Manage the re-enrollment process for existing parents in conjunction with the Public Relations Executive, providing regular analysis of updates to the Head of Enrolments and Principal.

Student Information Systems

• Manage eSIS (student information system) including student registration, withdrawals, transfers, and pre-transition.

Regulatory Compliance and Stakeholder Communication

• Meet with enrolled parents to explain registration procedures, curriculum, fee structure, ADEK regulations, and ensure all documentation is completed effectively.
• Keep up to date with the rules and regulations of ADEK and ensure compliance during the enrolment and registration process.
• Develop and maintain strong relationships with ADEK's student affairs department.
• Represent the ethos and standards of excellence of Aldar Academies to all prospective parents.
• Ensure that Aldar Academies' procedures and codes of conduct are always followed.

Admissions Operations

• Respond to registration enquiries, telephone calls, and emails in a timely and courteous manner.
• Oversee the assessments process with the academic team as required to ensure the enrolment process is efficient.
• Ensure all parent-facing areas are attractive, uncluttered, and convey a welcoming environment to students and parents.

Reporting and Analysis

• Provide the Head of Enrolments with weekly and monthly reports and projections on enrolments.
• Attend SLT meetings when required to update on enrolments at the Academy.

Strategic Partnerships and Promotion

• Work with the Public Relations Executive to identify strategies for attracting new enrolments and student retention.
• Develop and maintain strong partnerships with feeder nurseries and schools.
• Attend networking events to promote the Academy.
• Organise and attend enrolment events for the Academy.

Team Support

• Work collaboratively with the Admissions executive to take on additional tasks when required to support enrolments and registration.
• Provide cover in the absence of the Admissions executive team member.
• Perform other duties as requested by direct and dotted line reporting managers or supervisors.
• Initiate effort and energy beyond the typical workday.

Qualifications & Experience

• Bachelor Degree required.
• Experience as Admissions or Registrar in the education field.
• Minimum of two years of experience in a customer-focused role in the region.
• Strong ESIS and student affairs experience.
• Previous experience in data management.

Skills & Competencies

• Fluent in English (written and oral communications).
• Arabic speaker is preferable.
• Strong interpersonal skills to aid in daily contact with parents in a diverse, multicultural environment.
• Excellent office management skills.
• High level of professionalism and consideration of the well-being of children.
• Respect for all members of a school community.
• Positive and solution-focused attitude to working life.
• Clean enhanced Disclosure and Barring Services check or police check required.