Receptionist

Role Overview

Receptionist position at Ninja, located in Al Khobar. This role manages the front desk, welcomes visitors, handles calls and inquiries, and provides general administrative support.

Role Purpose

Serve as the first point of contact for visitors, employees, and external parties while managing front desk operations and providing essential administrative support to the organization.

Key Responsibilities

Front Desk & Visitor Management

• Welcome and assist visitors, employees, candidates, and external parties.
• Manage visitor registration and coordinate access when required.
• Maintain a professional and organized reception area.

Communications

• Answer and redirect incoming calls and inquiries.
• Provide professional and friendly communication with all parties.

Administrative Support

• Receive and distribute mail, documents, packages, and courier deliveries.
• Provide general administrative support, including filing, printing, scanning, and data entry.
• Support the HR and Admin teams with daily administrative tasks.

Facilities & Coordination

• Coordinate meeting rooms and support meeting arrangements.
• Coordinate with internal teams, vendors, and service providers for office requirements.
• Follow up on office maintenance requests and employees' office needs.

Qualifications & Experience

• 0–3 years of experience in reception, front desk, administration, customer service, or a related field.
• Diploma or Bachelor's degree in Business Administration, Office Administration, Human Resources, or a related field.

Skills & Competencies

• Good communication skills in Arabic and English.
• Basic knowledge of Microsoft Office.
• Good organizational and time management skills.
• Ability to handle multiple tasks and confidential information professionally.