وصف الوظيفة
Role Overview
Receptionist position with NOV, open to Emirati Fresh graduates as part of NOV's Emiratization initiative. This role serves as the first point of contact, providing professional and courteous assistance to visitors, clients, and employees while managing front-desk operations, answering and directing calls, coordinating visitors and meetings, handling mail and deliveries, and providing general administrative support to ensure a welcoming and efficient office environment.
Key Responsibilities
Front-Desk Operations
- Greet and welcome visitors, clients, and employees.
- Manage visitor sign-in procedures and comply with site security requirements.
- Maintain a clean, organized, and professional reception area.
- Issue personal protective equipment (PPE) to visitors entering the plant.
Communications & Call Management
- Answer, screen, and direct incoming telephone calls.
- Respond to inquiries professionally and promptly.
Visitor & Meeting Coordination
- Coordinate visitors and meetings.
- Schedule and coordinate meetings and conference-room bookings.
Mail & Deliveries
- Receive, sort, and distribute mail and deliveries.
Administrative Support
- Provide general administrative and clerical support.
- Maintain accurate records and contact lists.
- Monitor office supplies and place orders when necessary.
- Support other departments with assigned administrative tasks.
- Assist with travel arrangements, including flight, hotel, and car rental bookings, as needed.
Facilities Coordination
- Coordinate with Facilities and Building Maintenance regarding repairs, pest control, and cleaning services.
Qualifications & Experience
- 0-2 years' experience in a related field.
- Proven work experience as a Receptionist and Admin preferred.
- Diploma degree.
Skills & Competencies
- Pleasant personality with friendly manner.
- Good communication skills with ability to handle different kinds of people from different cultures and backgrounds.
- Time management, organized, quality oriented, analytical and problem-solving skills.
- Ability to be resourceful and proactive when issues arise.
- Multitasking and time-management skills, with ability to prioritize tasks.
- Customer service attitude.
- Knowledge in MS Word, Excel, PowerPoint and other MS Office software.
- Good business English and Microsoft command.
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