Receiving Clerk

Role Overview

Receiving Clerk at Fa Evax Saasfaprod1, located at Holiday Inn Riyadh Rose Yard. This role sits within the Finance team and focuses on receiving, inspecting, and processing all hotel deliveries while maintaining compliance with IHG standards and internal controls.

Role Purpose

Receive and inspect all incoming goods, materials, and supplies; verify purchase orders and delivery documentation; maintain accurate receiving records; and ensure compliance with IHG standards, internal controls, and local regulations.

Key Responsibilities

Receiving & Inspection

• Receive and inspect all incoming goods, materials, and supplies against purchase orders and delivery notes.
• Verify quantities, quality, specifications, and condition of delivered items before acceptance.
• Report damaged, missing, or incorrect items and follow up with suppliers when required.

Documentation & Records

• Record all received goods accurately in the hotel's inventory and receiving systems.
• Ensure all receiving documents are complete, properly authorized, and accurately filed.
• Maintain organized receiving records and supporting documentation for audit purposes.

Coordination & Communication

• Coordinate with Purchasing, Stores, and user departments to ensure timely and accurate deliveries.

Compliance & Standards

• Ensure compliance with IHG purchasing policies, receiving procedures, and internal control standards.

Operations & Maintenance

• Assist with inventory counts and stock verification as required.
• Maintain a clean, safe, and organized receiving area.
• Perform other finance and receiving-related duties as assigned by the Director of Finance & Business Support.

Qualifications & Experience

• Diploma or Bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
• Minimum 1–2 years of experience in Receiving, Storekeeping, Purchasing, or Hotel Operations.
• Knowledge of receiving procedures, inventory control, and purchasing documentation.

Skills & Competencies

• Proficiency in Microsoft Excel and inventory or hotel management systems.
• Strong organizational skills and attention to detail.
• Good communication and teamwork skills.
• Ability to work accurately in a fast-paced environment while meeting operational deadlines.