Receiving Clerk

Role Overview

Receiving Clerk at Hilton. The position ensures that all received items comply with approved purchase orders, specifications, quantities, quality standards, and hotel procedures.

Role Purpose

Receive, inspect, verify, and accurately record all goods, supplies, food, beverages, and other materials delivered to the hotel.

Key Responsibilities

Receiving and Verification

• Receive all deliveries and verify quantities, descriptions, specifications, and condition against approved Purchase Orders (POs).
• Inspect delivered goods for quality, damage, expiry dates, packaging, and compliance with required standards.
• Ensure that perishable products are checked for temperature, freshness, expiry dates, and required storage conditions.
• Report shortages, damages, discrepancies, incorrect deliveries, or rejected items to the concerned departments and suppliers.

Documentation and Records

• Prepare and process receiving reports and ensure all received items are accurately recorded in the system.
• Verify invoices, delivery notes, purchase orders, and receiving documents for accuracy and completeness.
• Maintain accurate receiving records and ensure all documentation is properly filed and available for audit purposes.
• Ensure all received goods are properly labeled, documented, and transferred to the appropriate storage areas.

Coordination and Communication

• Coordinate with Purchasing, Stores, Finance, and relevant operational departments regarding deliveries and discrepancies.
• Support the Purchasing and Finance teams in resolving invoice and receiving discrepancies.

Operations and Compliance

• Follow hotel receiving procedures, food safety requirements, hygiene standards, and health and safety regulations.
• Maintain the cleanliness and organization of the receiving area.
• Assist with periodic inventory counts and reconciliation when required.
• Perform other duties related to the position as assigned by management.

Qualifications & Experience

• Saudi National.
• Must hold a valid and active membership with the Saudi Organization for Chartered and Professional Accountants (SOCPA).
• Bachelor's degree, or relevant qualification; a degree or diploma in Accounting, Finance, Supply Chain, Procurement, or Hospitality is preferred.
• Previous experience in receiving, stores, purchasing, inventory, accounting, or hotel operations is preferred.

Skills & Competencies

• Attention to Detail.
• Receiving and Inventory Control.
• Documentation Accuracy.
• Basic Accounting Knowledge.
• Communication Skills.
• Time Management.
• Problem Solving.
• Teamwork.
• Integrity and Accountability.
• Knowledge of Hotel Receiving Procedures.
• Good knowledge of Microsoft Office, particularly Excel.
• Basic understanding of Purchase Orders, invoices, delivery notes, and receiving procedures.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage multiple deliveries and priorities.
• Ability to work effectively with different departments and suppliers.

Additional Information

Hilton offers the following benefits to eligible Team Members, subject to location and terms of employment:

• Incredible travel perks: Enjoy 110 nights of deeply discounted travel, with room rates as low as $40 USD per night at world-class hotels through the Go Hilton travel program.
• Paid parental leave for eligible Team Members, including partners and adoptive parents.
• Crisis Concierge offering practical support and emotional care in times of loss.
• Mental health resources through the Care for All hub, including free counseling and support through the Employee Assistance Program (EAP) in many countries for eligible Team Members.