وصف الوظيفة
Role Overview
Real Estate Administrator at MIRA Construction, based in JVC, Dubai. This is a hands-on role supporting management and the sales team while ensuring that listings, permits, documentation, and administrative processes are handled accurately and efficiently.
Role Purpose
Provide comprehensive administrative and operational support to a growing real estate brokerage, managing all aspects of Dubai real estate transactions, regulatory compliance, system administration, and client-facing services.
Key Responsibilities
Client & Office Management
- Welcome and professionally assist clients, visitors, and employees.
- Manage incoming calls, emails, WhatsApp messages, and general inquiries.
- Maintain a professional and organized reception and office environment.
Administrative Support
- Provide daily administrative support to management and the sales team.
- Maintain and organize company documents, files, records, and databases.
- Support the team with transaction-related documentation and administrative processes.
- Ensure all documentation and records are accurate, complete, and up to date.
Real Estate Systems & Compliance
- Handle real estate administrative processes through the Dubai Land Department (DLD) system.
- Manage Trakheesi advertising permit applications, approvals, and related processes.
- Manage listings, approvals, and permits through NADM and Trakheesi.
- Ensure compliance with applicable RERA regulations and requirements.
- Assist with AML procedures and documentation in accordance with UAE requirements.
Property Portal Management
- Maintain and update property listings across Property Finder, Bayut, Dubizzle, and other relevant portals.
CRM & Reporting
- Manage CRM systems, including leads, listings, transactions, records, and reporting.
Stakeholder Coordination
- Coordinate with agents, management, clients, developers, and relevant authorities when required.
Qualifications & Experience
- Minimum 3 years of hands-on experience in Dubai real estate administration.
- Previous experience working with a Dubai real estate brokerage.
- Strong hands-on experience with the DLD system.
- Strong knowledge of Trakheesi, including advertising permit applications and approvals.
- Good understanding of RERA regulations and compliance.
- Advanced experience with real estate CRM systems, including leads, listings, transactions, and reporting.
- Strong understanding of AML procedures and UAE real estate compliance requirements.
- Hands-on experience managing listings on Property Finder, Bayut, Dubizzle, and other property portals.
- Experience managing listings, approvals, and permits through NADM and Trakheesi.
Skills & Competencies
- Strong organizational and multitasking skills.
- Excellent attention to detail.
- Good English communication and professional interpersonal skills.
- Comfortable working closely with management and a fast-paced sales team.
Additional Information
- Competitive salary.
- Visa and medical insurance.
- Opportunity to work with a growing real estate startup in Dubai.
- Professional and supportive working environment.
- Career growth opportunities.
- Opportunity to work closely with management and an experienced real estate sales team.
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