Purchasing Representative | alfanar Electric

Role Overview

Purchasing Representative at alfanar Electric, a manufacturing division of alfanar headquartered in Riyadh, Saudi Arabia. The position is based in the UAE under CityAES Mgmt.

Company Overview

alfanar is a construction and manufacturing enterprise operating across the Middle East and internationally, with headquarters in Riyadh, Saudi Arabia. The company operates three main divisions: alfanar electric, alfanar Construction, and alfanar Building Systems.

alfanar electric is the industrial arm, manufacturing low, medium, and high voltage electrical construction products. It operates manufacturing facilities in Riyadh and Jubail (Saudi Arabia), Dubai (UAE), and London (UK), with a development and engineering center in Chennai, India. The primary industrial hub is alfanar Industrial Complex in Riyadh's Third Industrial Zone, spanning 700,000 square meters and housing comprehensive infrastructure including a data and communication center and commercial zone.

alfanar is involved in electrical, electromechanical and civil engineering construction; manufacturing and marketing electrical construction products; and allied engineering services.

Role Purpose

To execute purchasing activities for assigned materials, equipment, and services, ensuring timely procurement in alignment with operational requirements. The role focuses on supplier coordination, purchase order processing, and compliance with purchasing procedures, while supporting cost control and operational efficiency.

Key Responsibilities

Purchase Order Processing

• Receive approved material and service requests and prepare purchase orders in line with specifications.
• Ensure purchase orders are accurate, complete, and aligned with agreed terms and conditions.
• Follow up with suppliers to confirm order acceptance and expected delivery dates.

Supplier Coordination

• Communicate with suppliers to track order status, resolve queries, and expedite deliveries when needed.
• Maintain accurate records of supplier interactions and purchase transactions.
• Support supplier evaluation by providing relevant performance data to the purchasing team.

Data Management and Documentation

• Update ERP systems such as SAP with purchase order details and delivery information.
• Maintain proper documentation for purchase orders, quotations, and correspondence in line with company policy.
• Ensure all records are organized for easy reference and audit readiness.

Compliance and Cost Control

• Ensure all purchasing activities comply with company policies and procurement guidelines.
• Monitor purchase costs and report any variances against budget or contract terms.
• Assist in identifying opportunities for cost savings through competitive sourcing.

Coordination with Internal Stakeholders

• Liaise with requesting departments to clarify requirements and resolve procurement-related issues.
• Share delivery updates with relevant stakeholders to support production and operational schedules.

Continuous Improvement Support

• Suggest improvements to purchasing processes for efficiency and accuracy.
• Support the implementation of updated procurement tools or procedures.

Performance and Delivery

• Perform planned activities to meet operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide periodic reports detailing deviation and execution of planned tasks.

Problem-Solving

• Solve related problems that arise and escalate any complex operational issues.

Quality Assurance

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements

• Coordinate well-defined written systems, policies, and procedures.
• Seek automation opportunities as much as possible.

Compliance, Safety, and Environment

• Comply with related policies, procedures, and work instructions.
• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Professional Development

• Obtain updated soft and technical skills related to the job.
• Develop a vision and plan for career path and how to achieve it.

Qualifications & Experience

• Diploma Degree in Business Administration or any relevant field.
• Fresher to 2 years of work experience.

Skills & Competencies

• Cost Benefit Analysis
• Cost Reduction Analysis
• Group Purchasing
• Purchasing Agreements
• Purchasing Applications and Tools
• Purchasing Benchmarking
• Purchasing Planning
• Purchasing Procedures
• Purchasing Reporting
• Purchasing Supply Chain Management
• Work and Purchase Orders