Purchasing Officer

Role Overview

Purchasing Officer at Hilton. The role supports the negotiation of contracts, purchasing of required goods, and record-keeping as it relates to transactions and vendor performance.

Company Overview

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. The vision "to fill the earth with the light and warmth of hospitality" unites the team to create remarkable hospitality experiences around the world every day.

Role Purpose

As a Purchasing and Receiving Officer, you will support contract negotiation and the purchasing of required goods while maintaining accurate records related to transactions and vendor performance. You work on behalf of guests and in partnership with other team members to uphold Hilton policies and standards across all purchasing activities.

Key Responsibilities

Supplier Management

• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable.
• Ensure locally nominated supplier information is kept current.
• Manage the database of active local contracts with suppliers.
• Monitor all areas of purchasing including contracts, leases and nominations.

Purchasing Administration

• Ensure the Purchasing Manual is current.
• Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld.
• Ensure a comprehensive system for allocating and reconciling purchase orders.

Financial Management

• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates.
• Prepare month end accounts reports in an accurate and timely manner.

General Duties

• Execute on tasks and requests as instructed by Hotel Management.

Qualifications & Experience

• Strong financial knowledge and ability to work with budgets.
• Previous experience within the hotel or leisure sector is advantageous.
• Previous experience in a similar purchasing role is advantageous.
• Relevant degree in Finance, Accounting, or related business discipline from an academic institution is advantageous.

Skills & Competencies

• Computer literate, with good MS Excel skills.
• Good time management and organisation skills.