PURCHASING COORDINATOR

Role Overview

Purchasing Coordinator at Napco National.

Role Purpose

Manage procurement operations including material planning, purchase order preparation and supplier coordination, ensure timely delivery of raw materials and finished goods, and facilitate customs and logistics clearance for domestic and international shipments.

Key Responsibilities

Material Planning & Procurement

• Prepare Material Requirement Plan (MRP) for the coming month.
• Prepare Purchase Orders and send them to suppliers.
• Avail needed materials upon receiving the RM Shortage List from the Planning department.

Supplier Management

• Follow up with suppliers on timely delivery of documents and orders.
• Raise claims to concerned suppliers for any missing or non-conforming materials by providing necessary supporting documents.
• Follow up with accounting department on settling suppliers' dues.

Logistics & Customs Coordination

• Follow up with Central Logistics Department (CLD) for proper shipments clearance.
• Get freight quotations from CLD for all FOB shipments.
• Coordinate with Import/Export department to issue necessary shipment certificates such as Saber, FASAH, and Value Chains.
• Track and update Customs Duty Exemption for raw materials and ensure avoidance of any duty payment.
• Prepare TR for inter-company material transfers.

Documentation & Reporting

• Submit invoices to accounting department in a timely manner.
• Prepare monthly reports or as needed.

Quality & Compliance

• Coordinate with Import/Export department and Product Managers for necessary renewal of Products Certificate of Conformity.
• Follow up with warehouse teams in each country to ensure orders are received before detention and obtain feedback for any quality issues.