PURCHASING COORDINATOR

Role Overview

Purchasing Coordinator at Napco National.

Role Purpose

Manage procurement operations including purchase orders, supplier follow-up, logistics coordination, customs documentation, and timely delivery of raw materials and finished goods across the organization.

Key Responsibilities

Material Planning & Procurement

• Prepare Material Requirement Plan (MRP) for the coming month.
• Prepare Purchase Orders and send them to suppliers.
• Avail needed materials upon receiving the RM Shortage List from the Planning department.

Supplier & Vendor Management

• Follow up with suppliers on timely delivery of documents and orders.
• Raise a claim to concerned suppliers for any missing or non-conforming materials by providing necessary supporting documents.
• Follow up with accounting department on settling suppliers' dues.

Logistics & Customs Coordination

• Follow up with the Central Logistics Department (CLD) for proper shipments clearance.
• Get freight quotations from CLD for all FOB shipments.
• Coordinate with Import/Export department to issue necessary shipment certificates such as Saber, FASAH, and Value Chains.
• Track and update the Customs Duty Exemption for RM and ensure avoidance of any duty payment.
• Prepare TR for inter-company material transfers.

Documentation & Compliance

• Coordinate with Import/Export department and Product Managers for necessary renewal of Products Certificate of Conformity.
• Invoice submitting to accounting department in a timely manner.

Warehouse & Quality Management

• Follow up with WH teams in each country to ensure orders are received before detention.
• Get feedback for any Quality issues.

Reporting

• Prepare monthly reports or whenever needed.