Purchase Assistant

Role Overview

Purchase Assistant at Ali & Sons Holding LLC, Corporate Division, located in Abu Dhabi.

Company Overview

Ali & Sons is an Emirati conglomerate operating across diverse sectors including automotive, construction, real estate, jewelry, and car rental. The group has partnered with major international brands including Porsche, Audi, Volkswagen, Skoda, and MG, and has founded several proprietary brands including Amwaj Jewellery, Ali & Sons Real Estate, and Eurostar Rent-A-Car. Over the next 3–4 years, the company expects to grow fourfold, with primary expansion in Automotive, Energy & Industrial, and Retail & Investments. The group is investing in digital transformation, Lean Six Sigma process improvements, and talent development as central components of its growth strategy.

Role Purpose

Support purchasing operations by processing procurement documentation, coordinating with suppliers, monitoring delivery schedules, and maintaining accurate records to ensure timely and efficient procurement activities across the organization.

Key Responsibilities

Purchase Order Management

• Prepare, process, and distribute Purchase Orders to suppliers and relevant departments.
• Assist with CAPO, change orders, bid requests, and other procurement-related documentation.

Vendor Coordination

• Coordinate with vendors regarding pricing, product specifications, delivery schedules, and payment terms.
• Maintain effective vendor communication and assist in resolving routine procurement discrepancies.

Compliance & Verification

• Review invoices and receiving reports to ensure quantities, pricing, and other details align with approved Purchase Orders.
• Maintain accurate procurement records and documentation in accordance with company procedures.

Operations & Monitoring

• Monitor procurement schedules and follow up with suppliers to ensure timely deliveries.
• Monitor market prices, product availability, and supplier information to support informed purchasing decisions.
• Provide administrative and clerical support to the Purchase Officer to ensure smooth daily procurement operations.

Qualifications & Experience

• University degree in Business Administration or a related field.
• 1–3 years of relevant experience in procurement, purchasing, or a similar role.

Skills & Competencies

• Fluency in English (essential); knowledge of Arabic is an advantage.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills and attention to detail.
• Effective communication and teamwork abilities.
• Problem-solving skills.
• Capacity to manage multiple tasks and deadlines.

Additional Information

Ali & Sons offers the opportunity to work in a professional and collaborative corporate environment, develop procurement and supplier management skills, gain valuable experience in procurement processes and vendor coordination, contribute to efficient purchasing operations within an established UAE business group, and build a foundation for long-term career growth and development.