Property Administrator

Role Overview

Property Administrator at Ali & Sons Holding LLC, based in Abu Dhabi with expanded business in Dubai and North Emirates.

Company Overview

Ali & Sons Real Estate is focused on property and asset management. The team works with clients to optimize property income in the most efficient and rewarding way. The real estate portfolio covers a vast range of premium properties throughout the region, with a goal to ensure clients receive the best possible service and properties are managed in the most professional and effective way possible.

Role Purpose

To manage leasing activities, maintain and secure assigned properties, coordinate maintenance services, oversee rental collections, and ensure compliance with lease agreements, registration requirements, and applicable regulatory standards while maintaining positive relationships with tenants and other stakeholders.

Key Responsibilities

Leasing and Tenant Coordination

• Respond to inquiries from prospective tenants interested in leasing properties and coordinate with assigned real estate agents as required.
• Support leasing activities by communicating property details and assisting prospective tenants throughout the leasing process.
• Negotiate lease renewals with existing tenants and support the preparation and administration of tenancy agreements.
• Build and maintain positive relationships with tenants to support satisfaction and long-term occupancy.

Rental Collections and Financial Management

• Coordinate the collection of rental payments and security deposits, ensuring accurate records are maintained.
• Monitor and coordinate the payment of utility bills, property-related fees, and applicable taxes within the required timelines.

Lease and Tenant Compliance

• Monitor tenant compliance with lease agreements, rental terms, and other contractual obligations.

Property Maintenance and Inspections

• Coordinate property maintenance services by engaging contractors and supervising maintenance activities to ensure work is completed appropriately.
• Arrange pre-leasing inspections of vacant units and coordinate necessary repairs, renovations, and other preparations before tenant occupation.
• Receive and follow up on maintenance requests and complaints raised by tenants or landlords, ensuring timely resolution.
• Monitor the condition of assigned properties and take appropriate action to maintain their safety, functionality, and overall condition.

Compliance and Regulatory Requirements

• Ensure that all required property registrations, licenses, and renewals are completed within the stipulated timelines.
• Coordinate compliance with applicable Electricity and Water Authority requirements, real estate registration procedures, and relevant regulatory requirements, including RERA where applicable.

Documentation and Record Keeping

• Maintain accurate property documentation, tenancy records, lease agreements, payment records, and other relevant paperwork.
• Update property records and filing systems to ensure information is accurate, organized, and readily accessible.

General Duties

• Perform other duties as assigned by the Leasing Manager or Head of Real Estate Commercial & Property Management.

Qualifications & Experience

• Minimum 2 years of relevant experience in property management, leasing, or real estate operations.
• Experience in tenant relations, lease administration, rental collections, and property maintenance coordination.
• Familiarity with UAE real estate procedures and property-related compliance requirements is preferred.
• Bachelor's degree in business administration.

Skills & Competencies

• Knowledge of property leasing, tenancy agreements, and lease renewal procedures.
• Ability to coordinate rental collections, security deposits, and property-related payments.
• Understanding of property maintenance, inspections, contractor coordination, and tenant complaint resolution.
• Familiarity with UAE property registration, licensing, and relevant regulatory requirements.
• Good documentation, record-keeping, and organizational skills.
• Proficiency in MS Office applications.
• Strong communication and coordination skills.

Additional Information

• Valid UAE driving license is mandatory.
• Opportunity to work with an established and diversified organization in the UAE.
• Opportunity to gain experience in real estate commercial operations and property management.
• Opportunity to develop skills in leasing, tenant relationship management, and property operations.
• Opportunity to collaborate with experienced professionals across real estate and property management.
• Opportunity to build a long-term career in the real estate sector.