وصف الوظيفة
Role Overview
Projects Planning Supervisor at Khalifa University, responsible for providing projects support covering all aspects of facility management, master planning, building and infrastructure design, project design reviews, design and construction standard development, and construction project management including the management of engineering design, standards, and conduct activities related to short- and long-term infrastructure planning, improvement construction projects and maintenance operations.
Role Purpose
Lead facility and infrastructure projects from planning and design through construction, maintenance, and operational handover. Oversee project scope, budgets, timelines, compliance, contractors, and service performance while driving engineering standards, reliability improvements, and team development.
Key Responsibilities
Project Management
- Manage projects in engineering design, installation, maintenance, operations and construction management.
- Lead the development of project scope of work, budget and timeline.
- Ensure design and construction teams are meeting the stated objectives of the project with respect to budget, scope and timeline.
- Provide support for projects, building renovations and new facilities construction, which includes but is not limited to plan, review, and check specifications, review of calculations and all support documentation, review of construction submittals, RFIs, and Change Orders.
Compliance and Standards
- Ensure all code compliance is obtained to support the project.
- Provide designs and oversee external contractors to ensure engineering standards are met for projects.
- Develop best practices, Standard Operating Procedures (SOPs) and provide key input to preventative maintenance requirements.
- Align Facilities Projects with goals, standards, surface operational strategies, best practices and ensure execution.
Planning and Strategy
- Assist in setting goals and long-term vision with Manager, Facilities Planning and Projects.
- Develop and recommend facility reliability improvements through the application of engineering tools.
- Develop new ideas and opportunities to more effectively manage department resources.
- Identify problem-solving opportunities to enhance University project coordination and implementation.
Contractor and Vendor Management
- Assist with the selection of design teams, construction contractors and related consultants and suppliers for minor projects.
- Oversee maintenance contracts for systems to ensure that the maintenance work is carried out in accordance to the SLAs and KPIs.
Site Oversight
- Carry out site inspection to detect any abnormalities or defects in projects, including preparation of reports on related matters.
Team Leadership and Development
- Mentor and train subordinate Project Coordinators to develop technical skills and proficiency.
- Provide coaching, guidance and mentoring as required to enhance the internal capabilities of the team and ensure the achievement of established objectives and plans.
- Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.
- Carry out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices.
- Recommend appropriate training courses as per the pre-determined training needs, evaluate their effectiveness, and monitor their results.
Departmental Coordination
- Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.
- Follow-up on employees' administrative affairs such as vacations, leaves and other administrative and related affairs.
Health and Safety
- Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
General Duties
- Perform any other tasks assigned by the Line Manager.
Qualifications & Experience
Education
- Bachelor Degree in Engineering or Business Administration related field.
Experience
- Expats: A minimum of 7 years of experience.
- UAE Nationals: A minimum of 4 years of experience.
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