Project Manager

Role Overview

Project Manager at Swiss Hospitality Company, located in Saudi Arabia. You will be responsible for initiating, designing, planning, executing, monitoring and completing Government projects.

Company Overview

Swiss Hospitality Company is a professional consulting and development company on a mission to upgrade the service quality within the hospitality and tourism industry in Saudi Arabia through its offerings. The vision is to become the leading force for change and development in the Hospitality industry from the private sector in Saudi Arabia. The mission is to revolutionise the Hospitality industry in Saudi Arabia and enable Saudi calibers by adopting Swiss standards, international best practices and integrating fine Saudi Hospitality values.

Role Purpose

You will manage Government projects from inception through completion, leading cross-functional teams, managing stakeholder expectations, and delivering projects on time and within budget. You will be expected to demonstrate excellent leadership and communication skills while working methodically as part of a team.

Key Responsibilities

Project Implementation

• Take full responsibility for project implementation, including design, tendering, application for government approvals, kick-off preparation and presentation, and completion.
• Develop project strategies.
• Design detailed project execution plans with rapid response to RFIs and RFPs.
• Implement programs and projects to help organisations meet goals and objectives.

Planning & Operations

• Develop full project operation plans including staffing, budgeting and scheduling.
• Build comprehensive work plans and manage budgets for projects.
• Design and develop operation processes and project management systems.
• Develop and monitor project scopes of work, timelines, budgets and quality control.
• Coordinate tasks and deadlines.

Stakeholder Management

• Manage teams, facilitate commitment and motivate team members.
• Manage expectations of key stakeholders and communicate the status of project milestones.
• Attend meetings to represent the company and maintain good relations with clients.
• Develop relationships with various community, governmental and other non-profit organisations.
• Communicate and engage with subject matter experts (SME) and build effective communication bridges with stakeholders during projects.
• Work closely with a variety of internal teams such as Business Development, HR, Finance, and external parties such as National Legal buddies, Ministries and Organisations.

Business Development & Proposals

• Research grant proposals and funding opportunities and approach potential clients.
• Create and review proposals and agreements.
• Participate in new business development bids, participating in strategic phone calls and providing guidance on proposal budgets.
• Browse and scan Etimad portal for potential government tenders.
• Prepare technical and commercial proposals and bids aligned with pricing strategy and benchmark.

Team & Resource Management

• Assist in choosing project teams and creating job descriptions.
• Set and monitor project targets and operation milestones.

Monitoring & Reporting

• Conduct project reviews and prepare reports for management.

Qualifications & Experience

• Bachelor degree required.
• Minimum of 3 years of project management experience.
• Previously worked within a PMO setting.
• Portfolio Management and/or Program Management experience.
• Previously worked within executive offices (CEO, COO, etc.).
• Native Arabic speaker (mandatory).

Skills & Competencies

• Advanced level of Microsoft Office applications (Excel, Word, PowerPoint).
• Strong communication skills to convey messages to clients and team members.
• Strong leadership skills.
• Strong organisational skills to ensure processes are running smoothly and in line with common goals.
• Effective negotiation skills with suppliers, clients and other stakeholders.
• Team management ability to bring the team together and move them in one direction, aligning personal goals with those of the organisation.
• Time management skills to create project timelines and maintain deadlines throughout the project life cycle.
• Risk management experience and ability to pinpoint potential issues and implement mitigation strategies.
• Problem-solving ability to gather information, weigh pros and cons and formulate solutions.
• Budget management skills to create viable budgets and control them throughout the project life cycle.
• Motivational skills using positive reinforcement, praise and team-building activities.
• Adaptability to upcoming product trends, new technology and user demographics.
• Technological savvy with hands-on experience with latest technology.
• Reporting skills to gather information throughout project lifespan and report to management for future evaluation.
• Active listening ability with team members, clients and stakeholders.
• Strong research skills to fill knowledge gaps and complete projects more efficiently or successfully.
• Interpersonal skills including self-confidence, relationship management and collaboration.
• Project management methodologies and ability to apply frameworks.
• Adequate grasp of policy knowledge including health, safety, environmental and business best practices.
• Strong conflict management skills to keep teams operating efficiently and working well together.