وصف الوظيفة
Role Overview
Project Manager - Activations at Informa Group Plc, based in Saudi Arabia with Tahaluf, the largest B2B live and on-demand events organiser in Saudi Arabia.
Company Overview
Tahaluf is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). The organization organizes record-breaking events including LEAP and Cityscape—the largest events globally in tech and real estate respectively—Black Hat MEA, a Guinness World Record holder for the largest CTF competition, and CPHI Middle East, the largest pharma debut event in history. Tahaluf operates a culture of collaboration, creativity, and teamwork.
Role Purpose
You will play a pivotal role in delivering exceptional large-scale events by managing project timelines, coordinating inter-departmental processes, overseeing event delivery and production, managing stakeholder communications, and ensuring successful execution from planning through post-event evaluation.
Key Responsibilities
Inter-Departmental Processes, Milestone, and Risk Management
- Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
- Evaluate and align processes to improve overall delivery and approval workflows.
- Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
Stakeholder Management and Reporting
- Manage stakeholder interactions across internal teams and external partners at all levels.
- Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
Event Delivery and Coordination
- Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
- Direct onsite staff and team members to ensure successful event delivery.
- Oversee non-department-tied deliverables such as badging and merchandise rollout.
- Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
Production and Speaker Management
- Manage collation of speakers' assets from confirmation to final delivery of presentations and content live at the event.
- Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
- Manage speaker logistics leading up to the event where necessary.
Post-Event Evaluation and Reporting
- Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
- Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
Meeting Management
- Manage minutes and tasks reporting, tracking, and monitoring.
Qualifications & Experience
- Educated to degree level or equivalent.
- Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
- Experience with Esports or live gaming events, or defence and/or aviation events, or hackathons, CTF or similar competitions is ideal.
- Ability to manage multiple projects and deliverables at different stages of the project life cycle.
- Exposure to evaluating and managing inter-departmental processes and milestones.
Skills & Competencies
- Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
- Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
- Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
- Proactive and self-motivated.
- Capable of managing risk and mitigation planning.
Additional Information
- BUPA Medical Insurance for you and your family.
- Annual leave: 25 days.
- Remote working on Sundays.
- Working anywhere: 1 month every year.
- Wellbeing Benefits.
- Family visa costs (up to a maximum of three children).
- Individual annual flight allowance for expats.
- International Relocation Package (if eligible): paid flight to Riyadh for you and your family (up to a maximum of three children); 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000; up to SAR 2,500 reimbursement of shipping goods and excess baggage costs; individual paid flight home and an end-of-service gratuity payment when leaving the company.
- Local Relocation Package (if eligible): paid flight to Riyadh for individual and family (up to a maximum of three children); 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000; up to SAR 2,500 reimbursement of shipping goods and excess baggage costs.