وصف الوظيفة
Role Overview
Project Coordinator at Vanderlande. This is an entry-level project management role supporting the Project Management Team across the full project lifecycle, from planning through delivery and reporting.
Company Overview
Vanderlande designs and delivers automated systems that handle baggage at airports and sort parcels in logistics networks worldwide. At airports, the technology manages the complete bag journey from check-in and security screening through to the reclaim belt. In parcel logistics, systems power networks that deliver packages to customers' doors. The organization operates by three core values: Every day better, We care, and Team play.
Role Purpose
Support the Project Management Team in administration, coordination, and reporting activities across all phases of project delivery. This role provides structured, hands-on exposure to document control, planning, stakeholder communication, and project coordination, with a clear development path toward Project Manager responsibilities for high-performing individuals.
Key Responsibilities
Document Control & Correspondence
- Support the Document Control Team in preparing and coordinating submission and receipt of documentation between the Contractor, Client, and subcontractors.
- Monitor document review cycles and follow up on overdue reviews, comments, and approvals.
- Maintain document registers, transmittal logs, and correspondence logs.
- Verify that document numbering, revision status, and transmittals comply with project procedures.
- Support implementation and continuous improvement of document control processes.
- Assist project team members in locating and retrieving project documentation.
Project Reporting
- Coordinate preparation of weekly and monthly project reports.
- Collect progress information, updates, and key performance data from engineering, procurement, construction, planning, HSE, quality, and commercial teams.
- Prepare photographic progress reports documenting construction activities and project milestones.
- Consolidate inputs into standardized reporting templates.
- Track reporting deadlines and ensure timely issuance of all recurring reports.
- Support preparation of presentations for project management meetings and Client reviews.
Project Coordination
- Support the Project Manager and Project Management Office with day-to-day project administration.
- Monitor open issues, risks, and project deliverables, ensuring timely follow-up with responsible parties.
- Maintain project trackers, dashboards, and status registers.
- Assist in coordinating interfaces between engineering, procurement, construction, quality, planning, commercial, and HSE functions.
- Assist in maintaining project procedures, templates, and management documentation.
- Organize project meetings, including scheduling, invitations, agendas, and meeting logistics as well as preparation of accurate meeting records.
- Maintain action item registers and decision logs.
- Track action items through to closure and proactively follow up with responsible team members.
- Perform general project administration tasks as assigned by the Project Manager.
Qualifications & Experience
- Bachelor's or Master's degree or diploma in Engineering, Construction Management, Business Administration, or a related discipline.
- 2–5 years of experience in project coordination, project administration, or document control on engineering or construction projects.
- Experience on EPC or infrastructure projects is preferred.
Skills & Competencies
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience with electronic document management systems (such as Aconex, Autodesk Construction Cloud, SharePoint, or similar) is desirable.
- Ability to manage multiple priorities in a fast-paced project environment.
- Strong interpersonal skills and ability to coordinate with multidisciplinary teams.
- Self-motivated, proactive, and capable of working with minimal supervision.