وصف الوظيفة
Role Overview
Project Coordinator at Decima International, Saudi Arabia office. This role supports day-to-day administrative and operational activities, ensuring smooth office operations through schedule coordination, documentation management, meeting support, and travel arrangement handling.
Company Overview
Decima International is a professional services company providing project management and controls services to clients in the United States and the Middle East. The company's mission is to become the premier professional services provider across all industry sectors it serves by approaching each client engagement as a partnership, creating an environment that attracts talented professionals, and regulating growth to maintain excellence in service standards.
Role Purpose
To provide comprehensive administrative and operational support to management and internal teams, maintaining organized office systems, coordinating schedules and meetings, managing documentation, and assisting multiple departments with administrative requirements in a fast-paced professional services environment.
Key Responsibilities
Administrative Support
- Provide day-to-day administrative support to management and internal teams.
- Handle incoming calls, emails, correspondence, and general office inquiries professionally.
- Handle confidential company and employee information with discretion.
Scheduling & Meetings
- Manage calendars, appointments, meetings, and scheduling as required.
- Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
Documentation & Records
- Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
- Maintain accurate electronic and physical filing systems.
Travel & Logistics
- Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation when required.
- Coordinate courier services, deliveries, and incoming and outgoing documents.
Office Operations
- Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
- Maintain office standards and help ensure the workplace remains organized and professional.
Financial Administration
- Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
Human Resources & Onboarding
- Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
- Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
Follow-up & Events
- Follow up on assigned administrative actions and ensure deadlines are met.
- Support company events, meetings, employee activities, and other office initiatives when required.
Qualifications & Experience
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- Two to four years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
- Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.
Skills & Competencies
- Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills in English and Arabic.
- Organization and planning.
- Attention to detail.
- Communication and interpersonal skills.
- Follow-up and accountability.
- Time management.
- Problem-solving.
- Multitasking and prioritization.
- Professionalism and discretion.
- Adaptability.
- Teamwork and service orientation.
- Ability to manage multiple priorities and follow up effectively.
- Good organizational and time-management skills.
- Professional appearance and communication style.
- Ability to handle confidential information appropriately.
Additional Information
This position requires a proactive, organized, and detail-oriented professional who is responsive and takes initiative rather than waiting for instruction on every task. The ideal candidate is comfortable supporting multiple stakeholders, following up persistently, managing changing priorities, and keeping administrative activities organized in a fast-paced professional environment.
Saudi National applicants only.