Procurement Specialist

Role Overview

Procurement Specialist at American Hospital Dubai, responsible for procuring products and services for non-clinical and clinical supplies.

Role Purpose

Procure products and services daily for American Hospital Dubai while working with suppliers to identify and secure supply, ensure compliance with procurement policies and procedures, and maintain appropriate vendor relationships throughout the procurement process.

Key Responsibilities

Purchase Order Management

• Receive, enter, and verify prices and delivery dates for purchase requisitions and create Purchase Orders.
• Ensure that all purchase requisitions, purchase orders, and contracts are authorized appropriately.
• Follow up on deliveries if required.

Procurement Strategy & Sourcing

• Prepare all necessary tender documents and execute Requests for Proposal (RFPs) and Requests for Quotation (RFQs).
• Assess quotations submitted and select bidders for commercial negotiations.
• Coordinate with vendors and service providers to identify competitive rates for consideration.
• Maintain relationships with existing suppliers while seeking new ones.
• Identify item replacements for savings and vendors for negotiating bonus programs.

Supplier Negotiations & Contracts

• Negotiate prices with suppliers and vendors.
• Handle contracts from negotiation to execution to ensure that contract terms and conditions are maintained throughout the tenure of the contract.

Stakeholder Management & Cost Optimization

• Meet with departments throughout American Hospital Dubai on contract negotiations and cost savings opportunities.
• Support business relationships and resolve all matters between the organization and vendors and suppliers, including solving supplier disputes, claims, invoices, and any other type of discrepancies.
• Work cross-functionally with other departments to achieve the lowest total cost for materials.

Compliance & Documentation

• Maintain appropriate records and documentation as per the department's policy.
• Perform other duties as assigned.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Supply Chain, or a related field.
• Minimum of three (3) years of experience in a Hospital or Healthcare Supply Chain.