Procurement Specialist

Role Overview

Procurement Specialist at McDermott, responsible for applying conceptual knowledge of procurement and solving straightforward procurement problems with moderate guidance from colleagues and leadership.

Role Purpose

Procure materials in support of MDR business activities in accordance with company policies, procedures, and ethical standards, ensuring materials are purchased from approved vendors at competitive prices within budget while meeting technical, quality, safety, and delivery requirements.

Key Responsibilities

Procurement Strategy & Vendor Management

• Develop and maintain a sound vendor base by surveying the market for new potential supply sources and market trends in price and delivery.
• Assist with the establishment of appropriate procurement strategies for different project and operations materials.
• Visit vendors on a planned basis to stay abreast of their capabilities, new products, and interface with their management personnel.
• Evaluate and monitor vendor performance on a continual basis.
• Watch the market closely to determine trends in price levels, business activities, delivery lead times, availability of manufacturing capacity, and other relevant factors.

Supplier Registration & Registration Process

• Facilitate the Supplier Registration Process to register potential vendors in the MDR system.

Requisition & RFQ Process

• Review requisitions to verify completeness and accuracy.
• Issue RFQ to vendors and secure compliant offers.
• Liaise with Engineering or the Requisitioner to ensure that TBEs are completed on schedule, if applicable.
• Coordinate the vendor clarification process.
• Perform commercial bid evaluation.
• Obtain commercial clarifications.
• Ensure vendor selection in compliance with MDR procedure to meet project budget and delivery requirements.
• Maintain sourcing lists to track RFQs and expedite quotes from vendors.
• Prepare Recommendation of Award and obtain required approvals in compliance with procedure.

Purchase Order Administration

• Place POs with selected vendors.
• Review and approve orders that are within approval limits.
• Provide ongoing Purchase Order administration including PO revisions and resolution of discrepancies as required during order execution.
• Maintain purchase order files.
• Ensure audit trail for procurement documents.

Cross-Functional Coordination

• Act as an internal interface with PMT, Engineering, Construction, QA/QC, Safety, Accounting, and Warehouse.
• Interface externally with vendors.
• Assist the expediting process by providing help and guidance to expeditors and resolving commercial clarifications with vendors as necessary.
• Support the bid pricing process by providing accurate and timely inputs, coordinating with the Bids & Proposal team in Procurement to ensure compliance with bid requirements.
• Assist in resolving delivery nonconformance issues and OS&D issues if required.

Knowledge & Compliance

• Procure materials with a good understanding of requisition requirements, international standards, codes, and regulations pertaining to projects and operations materials used in the construction industry.
• Maintain confidentiality of procurement data in compliance with company guidelines.
• Ensure compliance with procurement policies and procedures.
• Regularly exchange information on new products and sources, market trends, and lessons learned with peers, supervisor, and Manager.

Team Leadership

• Supervise, direct, train, and coordinate activities of assigned personnel.

Qualifications & Experience

• Engineering graduate.
• Approximately 10 years of relevant experience.
• Demonstrates broad knowledge of the procurement process.
• Experience supporting Integrated Procurement worldwide and working with suppliers to develop supplier agreements.
• Understanding of local and regional logistics regulations and agreements.
• Certificates in process improvement and/or Six Sigma a plus.

Skills & Competencies

• Able to effectively communicate commercial solutions and concepts to procurement personnel and non-procurement personnel.
• Working knowledge of Microsoft Office applications (Word, Excel, Access).
• Experience in Smart Plant Materials and HR Systems.
• Applies technical experience, judgment, and precedents to solve problems.

Additional Information

• Reference code: #LI-WA2