Procurement Officer

Role Overview

Procurement Officer at wasl, reporting to the Senior Manager – Procurement in the Procurement Department.

Role Purpose

The Procurement Officer executes procurement activities to support organizational requirements, ensuring timely sourcing, supplier coordination, and purchase order management. The role focuses on operational procurement delivery, ensuring cost efficiency, compliance with procurement policies, and effective coordination with internal stakeholders and suppliers.

Key Responsibilities

Procurement Operations

• Support end-to-end procurement activities including RFQs, supplier communication, bid collection, and purchase order processing for assigned requirements.
• Process purchase orders accurately and in a timely manner, ensuring alignment with approved procurement requirements.
• Utilize procurement systems and tools to manage sourcing activities, documentation, and reporting.

Stakeholder & Supplier Coordination

• Coordinate with internal stakeholders to gather procurement requirements, clarify specifications, and ensure completeness before initiating sourcing activities.
• Identify and engage with suppliers to obtain quotations and relevant information in line with procurement needs.
• Maintain effective working relationships with suppliers to ensure smooth procurement operations and service delivery.
• Support negotiations with suppliers to achieve competitive pricing and favorable commercial terms under guidance.

Supplier Management & Performance

• Track orders and coordinate with suppliers to ensure timely delivery of goods and services.
• Resolve issues related to order discrepancies, delivery delays, or supplier performance in coordination with relevant stakeholders.
• Monitor supplier performance and escalate issues where necessary to ensure compliance with agreed terms.
• Conduct basic market research to support sourcing activities and stay informed of pricing trends and supplier capabilities.

Compliance & Documentation

• Ensure all procurement activities comply with internal policies, procedures, and ethical standards.
• Maintain accurate procurement records, including supplier data, quotations, purchase orders, and contracts.
• Prepare procurement reports and documentation to support tracking, analysis, and audit requirements.
• Support audit processes by providing required documentation and responding to audit-related queries.

Analysis & Evaluation

• Analyse supplier quotations and support evaluation processes based on price, quality, delivery timelines, and service capability.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Supply Chain Management, or related field.
• 3–5 years of experience in procurement or supply chain operations.
• Experience in sourcing support, supplier coordination, and procurement processes.
• Knowledge of procurement procedures and purchasing best practices.

Skills & Competencies

• Procurement Operations: intermediate proficiency in support execution of procurement processes including RFQs and purchase orders.
• Supplier Coordination: intermediate proficiency in engaging with suppliers for quotations, follow-ups, and issue resolution.
• Order Management: intermediate proficiency in processing and tracking purchase orders ensuring timely delivery.
• Basic Negotiation Support: intermediate proficiency in supporting negotiations to achieve competitive pricing and terms.
• Procurement Policy & Compliance: intermediate proficiency in ensuring adherence to procurement policies and procedures.
• Market Research: intermediate proficiency in conducting basic market analysis and supplier benchmarking.
• Procurement Systems & Tools: intermediate proficiency in using ERP and procurement systems for transactions and tracking.
• Reporting & Documentation: intermediate proficiency in maintaining records and preparing procurement reports.
• Audit Support: intermediate proficiency in providing documentation and supporting audit activities.
• Proficiency in Microsoft Office and procurement systems.

Additional Information

Work Setting & Decision Authority

• Operates under supervision within defined procurement policies and procedures.
• Executes procurement activities within assigned scope and delegated authority.
• Provides input and recommendations during sourcing and supplier evaluation processes.
• Accountable for accuracy, timeliness, and compliance of procurement transactions.

Financial Responsibilities

• Support procurement spend through efficient execution of sourcing and purchasing activities.
• Contribute to cost control through accurate processing and supplier coordination.
• Support financial tracking and reporting related to procurement activities.

Internal & External Relationships

• Internal: Senior Manager – Procurement, Procurement Team, Finance and Business Units, Internal Stakeholders.
• External: Suppliers and Vendors, Contractors and Service Providers.

Desirable Qualifications

• Professional certifications such as CIPS or equivalent.
• Experience in real estate, FM, or service-based procurement environments.
• Knowledge of UAE procurement practices and supplier markets.