Procurement Manager (Q - TU)

Role Overview

Procurement Manager (Q - TU) at JASARA PMC. This pivotal role involves overseeing the procurement strategy for commercial projects, ensuring that all purchasing activities align with organizational objectives and regulatory requirements.

Role Purpose

Lead the end-to-end procurement process for commercial projects and packages, from identifying needs to supplier selection and contract management. Develop and implement procurement strategies that maximize value while ensuring compliance with industry regulations and company policies. Establish and maintain strong vendor relationships to foster collaboration and ensure quality outcomes.

Key Responsibilities

Procurement Strategy & Planning

• Develop and implement procurement strategies that maximize value while ensuring compliance with industry regulations and company policies.
• Manage communication with various departments to understand scope owner needs and interfaces and ensure development of a procurement plan accordingly to answer desired needs and requirements.
• Review the procurement plan based on rising priorities and business needs of concerned function heads in coordination with concerned stakeholders.
• Analyze procurement trends and market conditions to make informed purchasing decisions.
• Collaborate with cross-functional teams to align procurement strategies with project goals and operational needs.

Vendor & Supplier Management

• Establish and maintain strong relationships with vendors and suppliers to foster collaboration and ensure quality outcomes.
• Develop vendors' lists, vendors' prequalification, requests for proposals and requests for quotation to recommended vendors that better serve the organization's needs and requirements in line with Tender Event Schedule (TES).
• Monitor supplier performance and manage risks to ensure contractual compliance.
• Evaluate and analyze vendor proposals and prepare commercial evaluation reports.
• Leverage existing relationships to identify and develop relationships and provide strategic input to maximize project outcomes.

Contract Negotiation & Administration

• Lead the procurement process for procurement projects and packages, from identifying needs to supplier selection and contract management.
• Negotiate contracts with suppliers to secure the best possible terms and conditions.
• Negotiate effectively with internal teams and external vendors.
• Execute and administrate complex contract agreements and manage communication with vendors to ensure proper delivery of required services and meet business needs.
• Review bid returns and collate Combined Award Recommendation (CAR) while serving as a lead in expediting contract agreement through the Client Governance processes.

Bid & Vendor Evaluation

• Coordinate the reviewing of bid tabulations (Technical & Commercial) for accuracy, vendors recommendation, completeness and selection of vendors and ensure all commitments made are accurately presented and have proper approval and signing authorities, as contained in the Procurement Procedures.

Compliance & Documentation

• Ensure compliance of all procurement activities with the set client procurement policies and procedures, and update on client digital system accordingly.
• Manage the development and enhancement of frequent, periodic, accurate and high-quality reports to ensure complete documentation of procurement activities.

Team Leadership

• Manage, coach and mentor junior staff to successfully contribute to the department deliverables.
• Manage a team to deliver results in line with objectives and KPIs.

Qualifications & Experience

• Tertiary Qualification or Bachelor's degree in business administration, Supply Chain or related field.
• Minimum 10 years of relevant procurement management experience within Mega or large scale complex design and construction programs.
• In-depth knowledge of Procurement legislation and its practical application.
• Proven experience in contract negotiation and supplier management.

Skills & Competencies

• Strong analytical skills with the ability to assess market trends and procurement strategies.
• Excellent communication and interpersonal skills.
• Demonstrates strong written and verbal skills in English.
• Ability to work under pressure and manage multiple priorities effectively.
• Effectively manages and prioritizes workload and delivers to tight deadlines.
• Flexibility and adaptability in responding to changing business requirements.
• Proficient use of procurement software, such as Prism, SAP and Ariba.
• Familiarity with procurement software and tools is a plus.

Additional Information

• Holding one of the following certifications is an advantage: Chartered Institute of Procurement and Supply Diploma (CIPS), Certified Professional in Supply Management (CPSM), Certified Supply Chain Professional (CSCP).