Procurement Engineer - Saudi National

Role Overview

Decima International is seeking a Procurement Engineer / Specialist (Saudi National) for an onsite position in Riyadh, Saudi Arabia. This role is within the Project Management Consultancy (PMC) team, supporting procurement and tendering activities on large-scale data center, mission-critical, and infrastructure programs.

Company Overview

Decima International is a professional services company providing project management and controls services to clients across the United States and the Middle East. The company's mission is to become the premier professional services provider across all industry sectors it engages in. Decima approaches each client engagement as a partnership, creates an environment that attracts talented professionals and allows them to flourish, and regulates growth to maintain excellence in service standards.

Role Purpose

The Procurement Engineer / Specialist acts as the Owner's onsite representative, supporting the Client's procurement of equipment, materials, and subcontracted packages. The role supports the full technical and commercial procurement cycle, from tender documentation and RFQ/RFP preparation through technical and commercial bid evaluation and award recommendations, while coordinating closely with the Owner, designers, contractors, vendors, commercial teams, and project management teams.

Key Responsibilities

Procurement Strategy & Planning

• Support development and implementation of the project procurement strategy and procurement plan.
• Distinguish and track Owner-Furnished Contractor-Installed (OFCI) and Contractor-Furnished Contractor-Installed (CFCI) scope.
• Ensure procurement activities comply with project procedures, contractual requirements, and applicable governance requirements.

Tender Documentation & Bid Evaluation

• Prepare and review RFQs, RFPs, tender documentation, and procurement packages.
• Coordinate with engineering and design teams to ensure procurement packages comply with technical specifications and project requirements.
• Support technical and commercial bid evaluations and prepare comparison reports.
• Review vendor and contractor technical and commercial proposals.
• Prepare award recommendations for the Client's approval.

Vendor Management & Procurement

• Coordinate procurement of major equipment, materials, systems, and subcontracted packages.
• Support vendor prequalification, evaluation, selection, and negotiations.
• Monitor purchase orders and vendor performance.
• Participate in vendor meetings, progress reviews, and factory coordination meetings.
• Handle sensitive commercial, pricing, and vendor information confidentially.

Schedule & Long-Lead Equipment Management

• Monitor procurement schedules and long-lead equipment against the approved project schedule.
• Maintain long-lead equipment trackers covering procurement milestones, manufacturing, FAT, shipping, and site delivery.
• Coordinate delivery dates with contractors and vendors, ensuring alignment with site readiness, installation sequencing, and the project critical path.
• Facilitate periodic long-lead equipment coordination meetings and follow up on actions, risks, and logistics constraints.

Expediting & Delivery Tracking

• Perform expediting, delivery tracking, and Factory Acceptance Testing (FAT) coordination through to site.
• Track vendor submittals, technical approvals, manufacturing status, and delivery milestones.
• Align vendor submittal review and approval cycles with procurement schedules, installation sequencing, and commissioning stage gates.
• Support expediting of critical equipment and materials.
• Coordinate Factory Acceptance Testing and equipment inspections, including scheduling and witness attendance.

Logistics & Coordination

• Coordinate shipping, customs clearance, and site logistics with logistics providers and contractors.
• Coordinate handover of vendor documentation, including technical submittals, O&M manuals, warranties, and test certificates, into the project EDMS.
• Ensure vendor documentation is available for commissioning, handover, and project closeout.

Risk Management & Reporting

• Identify procurement delays, supply-chain constraints, and risks and recommend mitigation actions.
• Support procurement-related variations, change orders, and claims.
• Prepare regular procurement progress reports highlighting risks, delays, critical items, and required actions.
• Escalate matters exceeding the PMC's delegated authority to the Procurement / Tendering Lead and Project / Site Director.

Stakeholder Coordination & Documentation

• Coordinate with contractors, vendors, logistics teams, construction, commissioning, project controls, document control, and commercial teams.
• Maintain procurement trackers, status reports, and supporting documentation within the project EDMS / PMIS.

Qualifications & Experience

Education

• Bachelor's degree in Mechanical Engineering, Electrical Engineering, Supply Chain Management, Procurement, Construction Management, or a related discipline.

Professional Experience

• 3–5 years of procurement experience on construction, infrastructure, or major engineering projects.
• Experience procuring major equipment, materials, and long-lead packages.
• Strong understanding of technical procurement and tendering processes.
• Experience preparing and reviewing RFQs, RFPs, tender documentation, and procurement packages.
• Experience conducting technical and commercial bid evaluations and preparing comparison reports.
• Knowledge of vendor prequalification, evaluation, selection, and procurement recommendations.
• Experience managing procurement schedules and long-lead equipment trackers.
• Understanding of OFCI and CFCI procurement arrangements.
• Experience with purchase order tracking, expediting, and vendor performance monitoring.
• Experience coordinating Factory Acceptance Testing and equipment inspections.
• Knowledge of logistics and delivery coordination, including Incoterms, shipping, and customs clearance.

Preferred Qualifications

• Experience on data center, hyperscale, mission-critical, or industrial projects.
• Experience procuring mission-critical long-lead equipment, including switchgear, transformers, generators, UPS systems, chillers, CRAH / CRAC units, and BMS / EPMS systems.
• Experience within a PMC, consultant, or Owner's Representative environment.
• Knowledge of FIDIC or similar construction contracts.
• Knowledge of KSA and wider GCC procurement practices and local vendor markets.
• Understanding of Saudi local content requirements.
• CIPS, CPSM, or equivalent procurement certification.
• Experience with international suppliers, OEMs, and regional logistics providers.
• Familiarity with electronic document management and project management information systems.

Skills & Competencies

• Ability to read and interpret technical specifications, datasheets, and drawings.
• Strong procurement reporting skills.
• Good negotiation, communication, and stakeholder coordination skills.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Experience with ERP or procurement systems such as SAP, Oracle, or equivalent.
• Fluent written and spoken English, with the ability to draft clear technical and commercial correspondence.

Additional Information

• Position Type: Pipeline Prospect
• Location: Riyadh, Saudi Arabia
• Work Setting: Onsite
• Department: Project Management / Procurement
• Industry Focus: Data Centers / Mission-Critical / Infrastructure