وصف الوظيفة
Role Overview
Procurement Admin at Deluxe Holiday Homes, a leading holiday-home and property-management company in Dubai.
Company Overview
Deluxe Holiday Homes manages 700+ premium short-term rentals in Dubai. The wider Deluxe Homes Group runs several licensed entities, a real-estate brokerage, and joint ventures across the UAE and Armenia.
Role Purpose
Support the procurement function by managing supplier relationships, processing purchase orders, maintaining documentation, and ensuring compliance with company standards and regulations.
Key Responsibilities
Supplier Identification & Onboarding
- Assist in researching and identifying potential suppliers that align with company needs and standards.
- Obtain and compare quotations from suppliers to ensure cost-effective purchases.
- Facilitate supplier onboarding processes, including due diligence checks and reference verifications.
Supplier Management
- Maintain an up-to-date supplier database and track performance metrics.
- Maintain open lines of communication with suppliers to ensure timely delivery and resolve any arising issues.
- Handle returns, exchanges, or disputes with suppliers in a timely and professional manner.
Purchase Orders & Order Processing
- Process purchase requisitions from departments and convert them into official purchase orders.
- Ensure all purchase orders are approved according to the company's authorization matrix.
- Collaborate with suppliers to confirm order details, delivery dates, and costs.
- Track outstanding orders and follow up with suppliers to expedite deliveries when necessary.
Documentation & Compliance
- Organize, file, and maintain all procurement-related documents for easy retrieval and compliance purposes.
- Ensure that all procurement activities adhere to company and industry-specific regulations.
- Regularly update and maintain the procurement manual and related Standard Operating Procedures.
Inventory & Logistics Coordination
- Assist in monitoring inventory levels and identify purchasing needs.
- Collaborate with the inventory team to forecast future supply needs.
- Coordinate with the logistics team to facilitate incoming shipments and storage.
Stakeholder Management
- Liaise with various internal departments to determine their product and service needs.
- Attend trade shows or supplier meetings as needed.
Reporting & Process Improvement
- Assist in preparing regular procurement reports, detailing purchase activities, savings, and supplier performance.
- Contribute to the continuous improvement of procurement processes.
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