Principal Document Controller

Role Overview

Principal Document Controller at McDermott, reporting to Project Lead Document Management/PEM or PM (functionally to Department Manager).

Company Overview

McDermott is a global leader in energy infrastructure with over 100 years of experience. The company employs more than 30,000 professionals across 54 countries, delivering subsea infrastructure, offshore platforms, offshore wind infrastructure, and onshore energy projects across the energy value chain.

Role Purpose

The Principal Document Controller provides solutions to atypical or infrequently occurring document management problems based on established practice and precedent. The role directly impacts the quality of team work through technical communication and process improvement recommendations. When acting as Lead Document Controller, the role directs small to medium document management teams and leads project execution across disciplines.

Key Responsibilities

Project Leadership and Coordination

• Direct small or medium document management team as Lead Document Controller
• Lead assigned project as Lead Document Controller, engaging participation of other disciplines
• Coordinate all activities within own discipline and discipline interfaces with other disciplines
• Plan, organize, and direct all aspects of discipline execution on assigned project, including scope, deliverables, schedule, and workforce resources
• Agree on resource allocations with the Engineering Manager
• Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, and third parties

Document Management Execution

• Develop document management execution plan and associated work instructions aligned with client requirements and McDermott standards
• Become familiar with specific technical aspects of contract and project team requirements pertaining to document management and project delivery requirements, including standards, procedures, EDMS, and formats
• Ensure project EDMS platform is set up to meet client and McDermott technical requirements
• Ensure interfaces and deliverables are clearly identified
• Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Lead Document Management team of assigned work area to completion within planned schedule and budget, in accordance with standards, MDR, and project-specific procedures to a high professional standard

Documentation and Information Flow

• Facilitate and expedite timely flow of technical information amongst project team members and external parties such as client and suppliers via the EDMS
• Ensure seamless sharing of documentation across all project team members and locations, including MOPEX and JV Partners
• Prepare, review, and issue defined project reports on document status, including master document register
• Deliver information required for handover and turnover in accordance with project contractual requirements
• Archive project records

Reporting and Stakeholder Engagement

• Maintain responsibility for progress and productivity, identifying any required corrective action
• Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
• Advise project management team on document management issues, interface processes, and requirements
• Ensure active and frequent engagement with MOPEX counterpart/s for the project
• Provide lessons learned from project execution to Project Management and Department Management

Personnel Management and Training

• Supervise assigned Document Controllers on projects and provide timely feedback to Document Management department manager on personnel performance
• Ensure proper EDMS training of all project personnel
• Train document management personnel in Document Management procedures and systems, including Unifi

Process Improvement and Governance

• Gain experience in iDocs
• Develop basic technical skills to complete assigned work
• Assist in establishment, maintenance, development, and improvement of document management processes, systems, and tools
• Participate in and lead internal and external audits as required
• Act as day-to-day interface for client, suppliers, subcontractors on document management issues

Qualifications & Experience

• Bachelor's Degree in any stream or equivalent diploma (preferably in Computer Science)
• 10–15 years minimum Document Management experience with a major contractor or consultant
• Wide experience with technical activities, including onshore and offshore operations
• Extensive functional, business, industry, and leadership expertise

Skills & Competencies

• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
• Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
• Working knowledge of industry-utilized EDMS tools
• Ability to work as a team member as well as act as team leader
• Excellent organizational and time management skills
• Detail-oriented, dependable, and willing to handle multiple priorities
• Successful communication skills, business acumen, and decision-making capability
• Certified iDocs Trainer (preferable)

Additional Information

• Proficiency developed through job-related training and considerable on-the-job experience
• May work as lead, coordinating work of others
• Supervises assigned Document Controllers