وصف الوظيفة
Role Overview
PMO Specialist at Alfanar. This role provides project management support through effective monitoring, reporting, governance, documentation, and stakeholder coordination.
Role Purpose
To provide project management support through effective project monitoring, reporting, governance, documentation, and stakeholder coordination, ensuring projects are delivered in line with established PMO standards and requirements.
Key Responsibilities
Project Documentation & Reporting
- Support Project Managers in preparing, maintaining, and submitting required project management documentation in accordance with established PMO standards and procedures.
- Maintain and update project information, status reports, and relevant records within approved reporting tools and Project Management Information Systems (PMIS).
- Provide periodic reports detailing the deviation and execution of planned tasks.
Meeting Support & Action Follow-up
- Support Project Managers in preparing and documenting minutes of meetings involving leadership, business stakeholders, and other relevant parties.
- Maintain action trackers and follow up with responsible stakeholders to ensure timely completion and closure of agreed actions.
Project Monitoring & Compliance
- Support Project Managers in identifying, monitoring, and following up on project-level risks, issues, and required mitigation actions.
- Monitor the status and progress of assigned projects and coordinate with Project Managers to support timely delivery and adherence to established PMO requirements.
- Support Project Managers in ensuring applicable projects comply with PMO governance requirements, including stage-gate processes, approvals, and required documentation.
Governance & Document Management
- Support the proper organization, maintenance, and archiving of project documentation upon completion of project phases or project closure.
- Ensure project records are maintained in accordance with approved folder structures, naming conventions, document control, version control, and retention requirements.
Project Ownership
- Support in managing assigned low-complexity projects or initiatives from initiation through closure, with appropriate guidance and support from the Project Manager.
- Ensure assigned projects are delivered in accordance with agreed scope, timelines, deliverables, and governance requirements.
- Perform planned activities to meet operational and development targets as per delivery schedules.
Stakeholder Coordination
- Coordinate and collaborate with Project Managers, business stakeholders, and other relevant parties to facilitate effective project communication and execution.
- Support cross-functional coordination and follow-up activities as directed by the PMO Manager or Project Manager.
Problem-Solving & Quality
- Solve operational problems that arise and escalate complex operational issues.
- Ensure quality requirements and develop effective quality control processes.
- Utilize resources effectively to achieve objectives within efficient cost and time.
Business Process Improvement & Compliance
- Coordinate well-defined written systems, policies, and procedures.
- Seek automation opportunities.
- Comply with related policies, procedures, and work instructions.
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity.
Development & Learning
- Obtain updated soft and technical skills related to the job.
Qualifications & Experience
- Bachelor Degree in Business Administration or relevant field.
- 2 to 4 years of work experience.
Skills & Competencies
- Business Planning.
- Project Management.
- Ability to operate within Project Management Information Systems (PMIS).
- Problem-solving.
- Quality control and process development.
Additional Information
- Ensure compliance with safety, quality, and environmental management procedures to guarantee safety, legislative compliance, and delivery of high-quality products and services.
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