وصف الوظيفة
Role Overview
Personal Assistant at International Schools Partnership, Non-Academic Administration Department, reporting to the Principal.
Role Purpose
Provide comprehensive administrative support to the Principal and senior leadership team, manage school office operations and systems, coordinate school communications and documentation, and ensure the smooth and efficient functioning of the school's administrative function while upholding the highest standards of confidentiality and safeguarding.
Key Responsibilities
Orientation and Support
- Facilitate orientation and induction for new parents and students.
- Provide support to the Principal and Head of Departments as required.
- Deputize for a senior leadership team manager, make decisions and delegate work to others in the manager's absence.
Policy and Documentation
- Facilitate annual review and update of school policies.
- Publish approved policies on the school portal.
- Draft, type and dispatch reports, articles, letters, school newsletters, agendas and minutes or records of meetings.
- Check all school correspondences before sending to the principal's signature.
- Prepare letters, presentations and reports.
- Coordinate, distribute and collate relevant documentation to and from homes and schools.
Office Operations and Systems
- Devise and maintain office systems, including data management and filing.
- Streamline processes, ensuring the team works as efficiently as possible.
- Manage office budgets.
- Take responsibility for accounts and budgets.
- Use appropriate IT resources to aid presentations, conferences and recruitment fairs.
Projects and Research
- Carry out specific projects and research.
Leadership and Coordination
- Attend meetings with senior leadership team.
- Work more closely with management when taking on some of the Principal's responsibilities.
- Undertake other duties commensurate with the post to ensure the smooth operation of the school's functions.
Health and Safety
- Emphasize the importance of safety in all areas of the curriculum and communicate to students the importance of a responsible attitude towards personal safety, the safety of others and respect for school property and equipment.
- Perform playground duties on time and with due diligence to safeguard students.
- Take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
- Assist in implementing all policies and rules governing student life and conduct.
- Ensure that all necessary health and safety rules and procedures are being followed.
- Maintain an awareness of all health and safety measures to be taken when in school.
Confidentiality and Safeguarding
- Observe a code of strictest confidentiality.
Additional Information
Contract Type
Permanent
ISP Principles
International Schools Partnership operates according to the following core principles: begin with children and students, whose success is our success, with wellbeing and safety essential for learners and learning; treat everyone with care and respect, looking after one another and promoting the well-being of self and others; operate effectively by focusing on what is most important and applying school policies and procedures; be financially responsible by making financial choices carefully based on the needs of children, students and schools; and learn continuously by engaging positively with personal and professional development and school improvement.
Commitment to Safeguarding
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory criminal background checks or equivalent covering the previous ten years' employment history.
Commitment to Diversity, Equity, Inclusion and Belonging
ISP is committed to strengthening its inclusive culture by identifying, hiring, developing and retaining high-performing team members regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share ISP's vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.