وصف الوظيفة
Role Overview
Operations Assistant at Sunreef Yachts, located in Ras Al Khaimah.
Company Overview
Sunreef Yachts is an international luxury yacht manufacturer operating across multiple departments including HR, Sales, Marketing, Finance, Supply Chain, and Management.
Role Purpose
To support cross-functional coordination and operational efficiency across the company by managing tasks, tracking deadlines, preparing reports, and ensuring clear information flow between departments and leadership.
Key Responsibilities
Coordination & Follow-Up
- Coordinate and follow up on tasks between HR, Sales, Marketing, Finance, Supply Chain, and Management.
- Follow up with internal teams to ensure tasks are completed on time.
- Chase updates and push topics forward proactively.
- Escalate delays, missing information, or blocked topics when required.
Reporting & Documentation
- Prepare and update reports, trackers, action lists, dashboards, and summaries.
- Collect information from different departments and organize it into clear reports for management.
- Prepare meeting agendas, minutes of meeting, action points, and follow-up summaries.
- Maintain clear records of decisions, deadlines, responsibilities, and next steps.
Task & Project Management
- Track open actions, deadlines, pending approvals, internal requests, and department updates.
- Support internal projects, recruitment follow-ups, sales support actions, marketing coordination, finance requests, and supply chain updates.
- Assist the Operations team with daily coordination and administrative tasks.
Process Improvement
- Help improve internal reporting, communication, and follow-up processes.
Qualifications & Experience
- Recent graduate or early-career professional.
- Bachelor's degree in Business Administration, Management, Marketing, Finance, Supply Chain, International Business, or a related field.
- 1 to 2 years of experience in operations, administration, coordination, business support, executive assistance, project coordination, or a similar role.
Skills & Competencies
- Excellent written and spoken English.
- Strong organizational skills and attention to detail.
- Confident and assertive communication style.
- Proactive personality with the ability to chase updates and push topics forward.
- Strong willingness to learn and grow within the company.
- Comfortable working in a fast-paced environment with multiple departments and priorities.
- Able to work independently, take initiative, and follow up without waiting to be reminded.
- Good knowledge of Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.
- Experience in a luxury, hospitality, real estate, automotive, marine, retail, consulting, or international business environment is preferred.
- Previous exposure to reporting, coordination, administration, or management support is preferred.
- Knowledge of CRM, ERP, project management tools, or reporting platforms is an advantage.
- Additional languages such as Arabic, French, Russian, or Polish are a plus.
Additional Information
- Based in Ras Al Khaimah; relocation required.
- Must be available to work 6 days per week.
- Competitive salary package.
- Paid annual leave.
- Paid sick leave.
- Annual air ticket.
- Employment visa as per UAE regulations.
- Opportunity to work with an international luxury yacht manufacturer.
- Exposure to multiple departments including HR, Sales, Marketing, Finance, Supply Chain, and Operations.
- Fast-paced and dynamic working environment.
- Strong learning curve with the opportunity to grow within the company.
- Direct involvement in cross-functional coordination, reporting, and management support.
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