Officer - Human Capital

Role Overview

Officer - Human Capital at Apparel Group. This is a Human Resources administrative role supporting HR operations and employee lifecycle management.

Role Purpose

The Officer - Human Capital assists in executing HR processes including recruitment coordination, employee onboarding, training support, and routine HR documentation. The role supports the Human Capital team in ensuring smooth day-to-day HR operations while maintaining accurate records and supporting internal communications with employees and departments.

Key Responsibilities

HR Administrative Support

• Assist in preparing onboarding kits, joining forms, ID card requests, and welcome letters for new joiners.
• Collect, scan, and file employee documents in physical and digital formats, including passports, visas, contracts, and policies.
• Track pending documentation and follow up with employees to ensure all required information is submitted.

Data Entry & Record Maintenance

• Enter employee details into the HRMS or spreadsheets for new joiners, exits, and changes.
• Maintain up-to-date logs and trackers for medical insurance, visa status, contract renewals, and leave records.
• Ensure all data is accurate, consistent, and aligned with audit and policy requirements.

Employee Lifecycle Support

• Coordinate with Admin and PRO teams for scheduling medicals, visa renewals, and document pickups.
• Prepare basic HR letters such as address proof and salary certificate using standard templates under guidance.
• Assist with offboarding tasks including collecting ID cards, tracking clearance forms, and updating exit trackers.

HR Events & Communications

• Provide logistical support during HR events, townhalls, and employee engagement activities.
• Distribute circulars, announcements, and feedback forms; assist in collecting and compiling responses.
• Organize HR filing cabinets and maintain proper labeling and sorting of employee folders.

Compliance & Audit Support

• Ensure all employee files are maintained as per the company's audit and compliance guidelines.
• Support the team in preparing for internal and external audits by providing access to documents and records.
• Flag inconsistencies or missing documents to the Executive or Sr. Executive for action.

Team Collaboration

• Collaborate with cross-functional teams including Payroll, Admin, and IT for smooth coordination of day-to-day employee services.
• Maintain a helpful and professional approach in responding to staff queries and guiding them on basic HR formalities.

Qualifications & Experience

• 1–3 years of progressive experience in human resources, HRMS, or administration.
• Proven success in driving high-level cross-functional collaboration.
• Experience enhancing customer engagement in a retail environment.
• Track record of achieving and exceeding sales KPI targets for stores.