وصف الوظيفة
Role Overview
Officer – Administration at Al Ghurair. The role provides administrative and coordination support to the Facilities Management business, ensuring smooth and efficient day-to-day administrative operations.
Role Purpose
Deliver day-to-day administrative and coordination support to the Facilities Management business, ensuring smooth execution of administrative activities, accurate documentation, effective communication, and timely coordination with internal departments, employees, and operational teams.
Key Responsibilities
Administrative Support & Documentation
- Provide administrative and coordination support to the Facilities Management team and business operations.
- Maintain and organize company records, documents, reports, and administrative files.
- Prepare letters, memos, reports, presentations, trackers, and other business documents as required.
- Maintain accurate employee, site, asset, and administrative records as required.
- Assist with document control and ensure records are maintained in accordance with company procedures.
- Maintain confidentiality of company and employee information.
Reporting & Tracking
- Support the preparation and updating of daily, weekly, and monthly administrative and operational reports.
- Assist in maintaining trackers related to manpower, attendance, accommodation, transport, uniforms, access cards, and other administrative requirements.
- Support the team in monitoring deadlines, pending actions, and follow-ups.
Coordination & Stakeholder Management
- Coordinate with Operations, HR, Finance, Procurement, QHSE, and other support functions on administrative matters.
- Assist in coordinating meetings, appointments, site visits, training sessions, and internal activities.
- Follow up with relevant stakeholders to ensure timely completion of assigned administrative actions.
- Handle routine correspondence, emails, and administrative queries professionally.
- Support the preparation and submission of documents to clients and internal stakeholders.
Operations & Contracts
- Support the administration of Facilities Management contracts, sites, and operational documentation.
- Assist with onboarding and administrative coordination for employees assigned to Facilities Management sites.
General Duties
- Perform other administrative duties assigned by the Line Manager.
Qualifications & Experience
- Fresh graduates or entry-level candidates are encouraged to apply.
- Previous administrative, customer service, coordination, or Facilities Management experience is an advantage.
- UAE National with a Family Book preferred, where applicable.
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