Office Secretary / Receptionist

Role Overview

Office Secretary / Receptionist at AHS Properties. The role manages the reception area and provides administrative support to ensure smooth day-to-day office operations.

Role Purpose

Welcome visitors, handle communications, coordinate meetings, maintain office records, and support the team with administrative tasks to sustain efficient office function.

Key Responsibilities

Reception & Visitor Management

• Welcome and professionally assist visitors and guests.
• Maintain a clean, organized, and professional reception area.

Communications & Correspondence

• Manage incoming calls, emails, and general inquiries.
• Receive, sort, and distribute mail, documents, and deliveries.

Meeting & Scheduling Support

• Manage meeting room bookings and support meeting arrangements.
• Support the organization of appointments, meetings, and schedules.

Administrative & Records Management

• Provide administrative and secretarial support to the office and management when required.
• Maintain office records, documents, and filing systems.
• Perform other administrative duties as assigned.

Operations & Coordination

• Coordinate with internal departments and external vendors.
• Assist with office supplies, stationery, and general office requirements.

Qualifications & Experience

• Previous experience as a Receptionist, Secretary, Administrative Assistant, or similar role.
• Previous experience in real estate, luxury, hospitality, or a corporate environment is a plus.

Skills & Competencies

• Excellent English communication skills, both written and verbal.
• Professional, presentable, and welcoming personality.
• Strong organizational and multitasking skills.
• Good knowledge of Microsoft Office (Visio, Word, Excel, Outlook).
• Strong attention to detail and follow-up skills.
• Ability to handle confidential information with discretion.
• Proactive, reliable, and able to work in a fast-paced environment.

Additional Information

• Part of a forward-thinking company that embraces innovation and creativity in the luxury real estate market.
• Opportunities for professional growth and development, with a clear path for career progression.
• Team-oriented environment where collaboration and mutual support are highly valued.
• Supportive work environment that values work-life balance and employee well-being.