Office Manager

Role Overview

Office Manager supporting the Board of Directors at Burjline Builders, based in Riyadh, Saudi Arabia. This is a full-time position.

Role Purpose

Support the Board of Directors by managing executive office operations and ensuring seamless coordination of administrative and strategic activities. The role requires managing confidential information with integrity while maintaining efficient operation of the executive office.

Key Responsibilities

Calendar & Meeting Management

• Coordinate and manage the Board of Directors' calendars, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and follow-up action items.
• Organize executive meetings, board meetings, and corporate events.

Operations & Administration

• Manage the daily operations of the executive office supporting the Board of Directors.
• Maintain accurate records, filing systems, and executive documentation.
• Ensure the executive office operates efficiently while maintaining professional standards.

Confidentiality & Documentation

• Handle confidential correspondence, documents, and sensitive information with the highest level of discretion.

Stakeholder Management

• Coordinate communication between the Board of Directors and internal and external stakeholders.
• Liaise with various departments to ensure smooth communication and execution of executive directives.

Monitoring & Follow-Up

• Monitor and follow up on key action items, ensuring timely completion.

Strategic Support

• Support strategic initiatives and special projects assigned by senior leadership.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• 5–8 years of experience as an Office Manager, Executive Assistant, or Executive Office Administrator supporting senior executives or Board-level leadership.
• Strong experience managing executive calendars, meetings, travel, and confidential documentation.
• Experience within a corporate or group organization is highly preferred.
• Experience supporting Board Members, C-suite executives, or senior leadership teams within large corporate organizations, holding companies, or multinational businesses is highly preferred.

Skills & Competencies

• Executive Office Management.
• Board-Level Coordination.
• Calendar and Meeting Management.
• Executive Correspondence.
• Travel and Event Coordination.
• Document and Records Management.
• Confidentiality and Discretion.
• Communication and Stakeholder Management.
• Time Management.
• Problem Solving.
• Organizational Skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Microsoft Teams.
• Excellent written and verbal communication skills in English.
• Arabic language skills (advantageous).
• Strong multitasking and time management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Additional Information

• Employment Type: Full-Time.
• Competitive salary and benefits package.
• Opportunity to work closely with executive leadership in a dynamic corporate environment.
• Professional growth and career development opportunities.
• Collaborative and high-performance workplace.