وصف الوظيفة
Role Overview
Office Administrator at Sony Music, based in Dubai. You will manage day-to-day office and administrative operations across all functions, from government paperwork and supplies through to travel, events, and executive support.
Company Overview
Sony Music ME is the leading international label in the MENA region operating within the Arabic music space. The label is headquartered in Dubai, working across Egypt, Levante, GCC, and Pakistan. The company functions across A&R, Artist Liaison, Arabic Marketing, International Marketing, Communications, Digital Business, Business Affairs, and New Business/Licensing.
Role Purpose
To keep the Dubai office running smoothly across all areas of day-to-day office and administrative operations, supporting the team with proactive problem-solving and reliable execution of administrative and functional activities.
Key Responsibilities
Office & Facilities Management
- Maintain day-to-day office operations including kitchen and office supplies, IT and cleaning suppliers, and deliveries.
- Manage PO Box checking, parking bookings, and food and beverage arrangements for meetings and guests.
- Keep the office running smoothly through consistent facilities oversight.
Government & PRO Administration
- Manage visa applications and employee visa renewals.
- Process Free-Zone visa applications.
- Handle trade licence and establishment card renewals.
- Manage RTA card applications and Tecom permits.
- Oversee insurance and medical insurance renewals.
- Raise Purchase Orders and support legal administrative tasks.
Executive Support
- Provide support to the MD including travel and expense management using Concur.
- Handle VIP visits from artists and partners to Dubai.
- Coordinate gifting and relationship touches with key stakeholders.
- Support marketing events.
Qualifications & Experience
- Previous experience in office administration, PRO, or executive support within a fast-paced, modern, creative office environment, ideally in the UAE.
- Good character and team spirit with an obsession for detail.
- Comfortable owning a busy and varied workload.
Skills & Competencies
- Highly organized and proactive problem-solver.
- Competent in Microsoft Office.
- Able to navigate UAE Government and Free-Zone systems.
- Skilled in managing schedules and suppliers.
- Helpful, kind, and considerate in supporting others.
Additional Information
- You join a vibrant global community with the opportunity to channel your passion every day.
- A modern office environment designed to empower you to bring your best.
- Investment in your professional growth and development enabling you to thrive in our vibrant community.
- The space to accelerate progress, positively disrupt, and create what happens next.
- The platform to champion positive change with the opportunity to contribute to social impact, diversity, equity, and inclusion initiatives.
- Sony Music is an equal opportunity employer and supports workforce diversity. The company employs, retains, promotes, and treats all employees and job applicants according to merit, qualifications, competence, and talent, without regard to sex, race, religion, origin, age, sexual orientation, marital status, medical condition, or disability.