Office Administrator

Role Overview

Office Administrator at Agility, Riyadh, Saudi Arabia. This role anchors the company's growing presence in the KSA headquarters, providing high-level operational and executive support to local and visiting leadership.

Role Purpose

Ensure seamless daily operations of the Riyadh office while serving as the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. Act as a proactive problem-solver managing logistical complexities with precision and professionalism.

Key Responsibilities

Executive Support

• Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives.
• Ensure no calendar overlaps and efficient time management.

Meeting & Visit Logistics

• Coordinate all aspects of meetings and official visits, including venue booking and security access for guests.
• Prepare meeting materials and manage attendee lists.

Office Operations

• Support the initial setup of the Riyadh office.
• Manage daily operations, including supplies and facility maintenance.
• Maintain workplace standards.

Vendor & Service Coordination

• Act as the primary point of contact for external service providers, including IT support, building management, and PRO services.
• Coordinate with government relations vendors and general service providers.

Stakeholder Hosting

• Provide high-touch hospitality for visiting stakeholders and official delegations.
• Ensure a professional and welcoming environment.

Event & Workshop Management

• Lead logistical planning for events, workshops, and office openings.
• Manage catering, audiovisual requirements, and guest invitations.

Record Keeping

• Maintain meticulous records of official correspondence, meeting minutes, and invitations.
• Organize digital and physical filing systems.

Administrative Tasks

• Handle expense processing and travel arrangements.
• Provide ad-hoc support for project teams.

Qualifications & Experience

• 3–5 years of experience in office administration or executive coordination.
• Experience in a multinational corporate environment or high-growth startup in KSA is ideal.
• Bachelor's degree in Business Administration, Hospitality, or a related field.
• Strong understanding of Riyadh's geography, venue landscape, and local business etiquette.
• General knowledge of Saudi labor laws and office registration processes is a significant advantage.

Skills & Competencies

• Bilingual proficiency in Arabic and English is essential.
• Leadership and management skills.
• Advanced proficiency in Power BI and Excel, including lookups, pivot tables, and dashboard creation.
• Strategic thinking: ability to see the big picture across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.
• Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.