Manager - Procurement

Role Overview

Manager – Procurement at Abu Dhabi Global Market (ADGM), based in Abu Dhabi. The role manages end-to-end procurement activities to ensure efficient and cost-effective acquisition of goods and services, delivering best value through strategic sourcing, negotiation, vendor performance evaluation, and stakeholder management.

Company Overview

The Procurement and Contracts function at ADGM is responsible for all procurement activities, contracts lifecycle management, and supplier relationship management. The objective is to manage acquisition of goods and services fairly, transparently, and with integrity while optimising costs, quality, and supplier relationships.

Role Purpose

Own the complete procurement lifecycle for assigned stakeholders, from strategic sourcing through contract execution and supplier performance management. Act as procurement partner to business functions, optimise processes and workflows, ensure compliance with ADGM policies, and deliver best value through cost-effective acquisition and strong vendor relationships.

Key Responsibilities

Procurement Operations

• Act as procurement partner for assigned stakeholders and manage end-to-end procurement process in collaboration with key business users.
• Develop procurement plans for assigned stakeholders and manage and monitor throughout execution.
• Draft and execute RFXs based on department requests.
• Prepare, or supervise and monitor, purchase orders and send copies to suppliers and originating departments with support of admin assistant and/or document controller.
• Process, or supervise and monitor, quotations for approved requisitions raised by ADGM functions.
• Manage, ensure, and implement if necessary a bidding process compliant with ADGM policies, including procurement strategy, prequalification of bidders, tender document preparation, tender process conduct, tender evaluation, award recommendation, negotiations, and PO award.
• Manage post-award activities including variations and close-out.
• Conduct and chair pre-bid meetings and participate in kick-off meetings.
• Prepare submission for procurement/tender committee and attend committee meetings where necessary.
• Deliver additional tasks delegated or assigned by the Procurement and Contracts Director.

Strategic Sourcing & Supplier Management

• Promote agile procurement by continuously improving contracts and supplier processes, optimising workflows, and implementing best practices to drive operational efficiency and cost savings.
• Develop in coordination with business functions the evaluation criteria for bids.
• Monitor technical evaluation conducted by business units and functions.
• Own the process of commercial evaluation of bids and lead negotiations with selected bidders.
• Develop supplier performance evaluation forms and evaluate new suppliers, receiving feedback from business functions.
• Propose supplier segmentation (strategic versus non-strategic) and specify performance management approaches for evaluating suppliers such as supplier scorecards.
• Develop and propose various category strategies where required.
• Support development of collaborative partnerships with key suppliers to reduce costs, improve purchasing performance, and enhance value added for ADGM.
• Build and maintain strong relationships with vendors, monitoring their performance and ensuring timely delivery of goods and services.
• Regularly measure supplier performance and assess any supplier-related risk.
• Assess need and propose design of register and database, ensuring suppliers are correctly registered when established.
• Participate in developing and promulgating supplier relationship management policies and procedures and obtain Director approval.

Stakeholder Management & Advisory

• Lead or assist with training of business functions on established direct procurement policies and monitor their adherence and compliance to process.
• Provide advice and support to business functions as needed in cases of disputes or claims.
• Provide business advisory and act as business advisor on budget construction and/or expenditure on strategic projects, including consultation on best approach to purchase products or services.
• Hold strong internal and external stakeholder management skills with ability to negotiate and influence at all levels including senior management.

Contracts & Compliance

• Draft, review, and manage procurement contracts and agreements to ensure compliance with legal and regulatory requirements.
• Manage relationships with suppliers including negotiation, performance monitoring, issue resolution, and collaboration to drive continuous improvement and ensure mutually beneficial outcomes.
• Identify and mitigate procurement-related risks, ensuring compliance with regulations and internal policies.
• Ensure sourcing, acquisition, awarding, and contract practices are practised with integrity and objectivity in compliance with applicable policies.
• Identify conflict of interest and ensure its reported in compliance with applicable policies.
• Ensure compliance with procurement policies, regulations, and ADGM ethical guidelines.

Team Management

• Create environment where team members consistently drive to improve performance.
• Manage team with full accountability for achieving overall agreed objectives.
• Manage by effectively empowering team members.
• Take responsibility for mentoring high-potential and most critical talent in their career progression.
• Review performance of team and address performance issues quickly through clear decisions.

Information Security

• Understand, adopt, adhere to, and practice responsibilities and controls as per ADGM Information Security policy and best practices explained in induction and awareness sessions.
• Maintain confidentiality, integrity, and availability of ADGM information at all times, both within and outside ADGM.

Qualifications & Experience

• Bachelor's degree with 8 or more years of experience in procurement.
• Significant experience in end-to-end procurement processes, purchasing activities, and best practices for variety of goods and services.
• Knowledge of applicable laws, regulations, and procurement ethical practices.
• Knowledge of payment guarantees and insurance requirements.
• Knowledge and experience in procurement software.
• Knowledge of international codes, incoterms, logistics, expediting, and supplier surveillance.
• Experience in the UAE market and suppliers (desirable).
• CIPS, CPSM, CCCM, or other recognised procurement certification (desirable).

Skills & Competencies

• Strong planning and organisation skills.
• Strong supplier management skills.
• Negotiation skills with ability to manage complex supplier contracts while maintaining effective supplier relationships.
• Strong internal and external stakeholder management skills with ability to negotiate and influence at all levels including senior management.
• Strong reporting and project management skills.
• Strong communication skills both written and oral in English.
• Proficiency in Arabic language (desirable).