Manager - Events

Role Overview

Manager - Events at Apparel Group, responsible for end-to-end planning, coordination, and execution of high-level personal events for the Chairwoman and corporate events for the organization.

Role Purpose

Plan, coordinate, and deliver high-profile personal and corporate events with meticulous attention to detail, confidentiality, and brand standards. Manage all aspects of event delivery from concept through post-event follow-up, ensuring exceptional experiences for the Chairwoman, senior executives, VIP guests, and stakeholders.

Key Responsibilities

Chairwoman's Personal Events

• Plan, coordinate, and execute private dinners, celebrations, receptions, family occasions, social gatherings, and other personal events for the Chairwoman.
• Coordinate requirements, preferences, schedules, guest arrangements, and special requests with the Chairwoman's Office.
• Manage guest lists, invitations, RSVPs, seating, dietary requirements, gifts, transportation, and other guest-related arrangements.
• Source and coordinate venues, catering, décor, entertainment, photographers, security, transportation, staffing, and other event services.
• Manage event budgets, quotations, contracts, payments, and supplier negotiations.
• Conduct venue inspections and oversee event set-up, execution, and breakdown.
• Maintain complete confidentiality and discretion regarding all personal and private matters.

Corporate & VIP Events

• Plan and deliver conferences, executive meetings, launches, receptions, client functions, awards, retreats, and internal events.
• Develop event concepts, programmes, timelines, budgets, guest lists, and run sheets aligned with business objectives and brand standards.
• Coordinate senior executives, VIP guests, speakers, clients, partners, and internal stakeholders.
• Oversee event set-up, execution, and breakdown to ensure a seamless and high-quality guest experience.

Stakeholder, Supplier & Budget Management

• Build and maintain strong relationships with VIPs, senior stakeholders, venues, agencies, hospitality partners, and suppliers.
• Source and negotiate with venues, caterers, production companies, entertainment, décor, transportation, security, and other service providers.
• Manage event budgets, quotations, contracts, purchase orders, invoices, and financial reconciliation.
• Maintain a trusted network of premium venues and preferred suppliers while ensuring cost-effective delivery.

Events Operations & Execution

• Develop detailed event plans, checklists, floor plans, seating plans, guest lists, and operational schedules.
• Coordinate logistics and oversee suppliers, contractors, event staff, production teams, and venue requirements.
• Ensure appropriate risk assessments, security, health and safety, contingency plans, and event standards are in place.
• Manage last-minute changes, resolve issues efficiently, and conduct post-event evaluations and follow-up.

Qualifications & Experience

• Bachelor's degree in Marketing, Communications, Event Management, Hospitality, or a related field.
• 5–7 years of experience in event planning and execution, preferably within premium, fashion, lifestyle, or corporate environments.
• Strong experience in private, VIP, and corporate event management.
• Proven experience in budget management, supplier sourcing, and contract negotiation.

Skills & Competencies

• Strong project management, event logistics, and production capabilities.
• Excellent executive, stakeholder, hospitality, and guest relationship management skills.
• Strong attention to detail, problem-solving, and decision-making.
• Ability to manage competing priorities and multiple high-profile stakeholders.
• High level of professionalism, confidentiality, and discretion.
• Excellent communication and personal presentation skills.

Additional Information

• Flexibility to work evenings, weekends, public holidays, and outside standard working hours when required.
• Willingness to travel when required for events.
• Ability to manage highly confidential information with complete discretion.
• Ability to work effectively in a fast-paced environment with changing priorities and high expectations.
• Strong availability and responsiveness around key events and engagements.
• Consistently professional, polished, and service-oriented approach.