Logistics Coordinator | alfanar Electric

Role Overview

Logistics Coordinator at alfanar Electric, based in the UAE.

Company Overview

alfanar is headquartered in Riyadh, Saudi Arabia and operates construction and manufacturing businesses, design and development centers, and facilities across the Middle East and other countries. The company is involved in electrical, electromechanical and civil engineering construction; manufacturing and marketing electrical construction products; and allied engineering services.

alfanar Electric is the industrial arm, manufacturing a variety of low, medium and high voltage electrical construction products. It operates industries in Riyadh and Jubail (Saudi Arabia), Dubai (UAE), and London (UK), with a development and engineering center in Chennai (India). The center of alfanar's industrial activities is alfanar Industrial Complex in the Third Industrial Zone on Al-Kharj Road, Riyadh, spread across 700,000 square meters and housing comprehensive infrastructure including a data and communication center and commercial zone.

Role Purpose

To coordinate day-to-day logistics activities, ensuring the timely and efficient movement of goods while complying with company procedures, contractual terms, and regulatory requirements. The role focuses on shipment scheduling, documentation, and communication between internal teams and external service providers to support operational efficiency.

Key Responsibilities

Shipment Coordination

• Arrange and follow up on inbound and outbound shipments with freight forwarders, carriers, and suppliers.
• Confirm shipment schedules and ensure alignment with operational and customer requirements.
• Track shipment progress and proactively address potential delays or disruptions.

Documentation and Compliance

• Prepare, review, and maintain all required shipping documents, including invoices, packing lists, and certificates of origin.
• Ensure compliance with customs regulations, trade agreements, and company standards.
• Maintain accurate records for audit and reporting purposes.

Communication and Liaison

• Act as a point of contact between internal departments (procurement, sales, warehouse) and logistics providers.
• Share timely shipment updates with relevant stakeholders.
• Escalate shipment issues to the immediate supervisor for resolution.

Performance Monitoring and Reporting

• Monitor logistics KPIs such as on-time delivery, lead times, and freight cost efficiency.
• Prepare and submit routine reports on logistics activities and performance trends.

Continuous Improvement

• Identify and suggest improvements to logistics processes to enhance efficiency and cost-effectiveness.
• Support the implementation of updated logistics tools, systems, or procedures.

General Accountability

• Obtain updated soft and technical skills related to the job and develop a vision and plan for your career path.
• Perform planned activities to meet operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide periodic reports detailing deviation and execution of planned tasks.
• Solve related problems and escalate any complex operational issues.
• Ensure quality requirements to develop effective quality control and processes.
• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities.
• Comply with related policy, procedures, and work instructions.
• Ensure compliance with relevant safety, quality, and environmental management procedures and controls within your defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Qualifications & Experience

• Diploma Degree in Business Administration or any relevant field.
• Fresher to 2 years of work experience.

Skills & Competencies

• Document Filing
• Document Management
• Document Preparation
• Confidentiality
• Ad Hoc Reporting