Logistics Assistant

Role Overview

Logistics Assistant position at ENOC. The role handles front desk operations and logistics coordination including documentation, customs clearance, and export/import bill of lading and transportation processes.

Role Purpose

To coordinate front desk operations and logistics activities with high accuracy and punctuality, managing documentation, customs clearance, product despatch, and transportation while ensuring seamless customer service and reliable receipt and dispatch of products.

Key Responsibilities

Operations & Despatch

• Coordinate despatch of products.
• Monitor and update daily despatching activities with respect to daily plan.
• Prepare daily Delivery Note summary.

Inventory & Documentation Management

• Enter Product Release Orders and Delivery Orders in the Inventory system.
• Enter Drum requirement as per the drumming schedule.
• Maintain Delivery Orders and supporting documents file.
• Maintain DO files with supporting documents for records.
• Enter daily tank dips and file tank levels for records and reference.
• Conduct daily data entry for Goods receipts and Despatches into Inventory system.

Coordination & Relationships

• Coordinate with customers and shipping companies for transport placements.
• Coordinate with drum suppliers for daily operations usage.
• Interface with finance, administration, and operations departments.
• Serve as direct contact point with clients for company services.
• Maintain good relationships with all clients, vendors, and suppliers for procurement of materials and services.

Reporting

• Provide activity report for all Terminal activities on monthly basis.

Information Security

• Comply with all applicable information security policies, standards, and procedures.
• Classify and protect information assets in accordance with the Data Classification Standard.
• Participate in mandatory information security awareness and training programs.
• Support information security initiatives and activities within the organization.
• Consider information security requirements when managing changes involving information assets.
• Report security incidents, vulnerabilities, weaknesses, or non-compliance in accordance with established procedures.
• Fulfill role-specific information security responsibilities and contribute to maintaining the effectiveness of the Information Security Management System (ISMS).

Qualifications & Experience

• Graduation from any recognized university.
• Minimum 5 years experience in handling logistical operations, preferably within oil and gas.
• Full knowledge of customs regulations, documentation, and general codes relevant to export and import of products.
• Awareness of general transport regulations and rules applicable to movements of hazardous products.

Skills & Competencies

• Good computer skills and ability to develop spreadsheets.
• Good numeric skills.
• Quick analytic ability to respond to various customs duty calculations.
• Good skills in English both in writing and verbal communication.

Additional Information

• Reports directly to the Finance Executive.
• Work is reviewed and supervised by the Finance Executive.