وصف الوظيفة
Role Overview
Legal Support Officer at ADIB, based in Abu Dhabi.
Role Purpose
The Legal Support Officer provides comprehensive administrative and operational support to the Legal teams. The role ensures effective coordination with external law firms, supports case management activities, monitors legal systems and records, and oversees the review and processing of legal invoices in coordination with the Finance and Control Department (FCD).
Key Responsibilities
Case Management & Support
- Provide professional and administrative support to the Legal teams in managing cases whenever required.
- Coordinate effectively with internal stakeholders and external law firms to facilitate case handling and documentation.
- Support the preparation, review, and renewal of engagement agreements with external law firms.
- Maintain organized and up-to-date records of legal cases, correspondence, and supporting documents.
Legal Systems & Monitoring
- Monitor and maintain updates in legal case management systems (e.g., E-Case), including hearing schedules, case status, and document uploads.
- Monitor assigned control points and ensure compliance with internal policies and frameworks.
Reporting
- Prepare reports highlighting case progress, updates, and key findings.
- Prepare periodic and ad hoc reports on legal and collection cases for management review.
Invoice Management
- Review, verify, and track law firms' invoices related to collection and litigation cases.
- Ensure invoices are aligned with agreed terms and support documentation.
- Coordinate with the Finance and Control Department (FCD) for timely processing and payment.
Risk & Compliance
- Support the preparation and maintenance of Risk and Control Self Assessment (RCSA) for Collection Unit activities.
Qualifications & Experience
- 2–3 years of experience in a legal or administrative support role.
- Good knowledge of the Bank's products, policies, and procedures.
Skills & Competencies
- Excellent communication skills, both written and oral.
- Strong analytical capabilities.
- Proficiency in Microsoft Office and relevant legal case management applications.
- Ability to multitask and manage competing priorities.
- Attention to detail and detail-oriented approach.
- Self-motivated with independence of thought and initiative.
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