Junior Payroll Administrator

Role Overview

Junior Payroll Administrator at Boskalis, based in Abu Dhabi. This full-time position sits within the FSSC team and supports payroll administration for Boskalis entities in the UAE and associated project operations, currently serving approximately 400 colleagues with anticipated growth.

Company Overview

Boskalis creates sustainable solutions for complex infrastructural and marine projects in response to population growth, global trade expansion, energy demand, and climate change. The company operates with a vibrant, diverse, international team of experts and offers opportunities for personal and professional development.

Role Purpose

Serve as the key coordinator between HR, Project HR support, Workday, Ramco Payroll Services, Accounts Payable, Management, and employees to ensure timely, accurate, and compliant payroll processing. Act as custodian of payroll data integrity, payroll accounting, employee settlements, and payroll-related compliance requirements for the Abu Dhabi office and other Boskalis companies.

Key Responsibilities

Payroll Processing & Administration

• Coordinate and administer the monthly payroll cycle, ensuring timely and accurate payroll processing.
• Review and validate payroll master data from Workday, including new hires, salary changes, promotions, transfers, terminations, allowances, and deductions.
• Review payroll calculations prepared by the external payroll provider and ensure compliance with payroll calendars and corporate deadlines.
• Generate and distribute payslips and payroll-related communications through Workday.

Time & Attendance Management

• Monitor and review employee timesheets to ensure completeness, accuracy, and timely approval.
• Verify payroll-related inputs including hardship allowances, leave accruals, and attendance records.
• Liaise with Project HR to resolve discrepancies and process payroll adjustments.

Payroll Controls & Reconciliation

• Reconcile payroll outputs against Workday records and approved payroll inputs.
• Analyze payroll variances and validate payroll registers, payment files, and supporting documentation.
• Maintain accurate payroll records and ensure audit readiness at all times.

Payroll Accounting

• Prepare and post payroll-related journal entries in Infor LN.
• Process payroll accruals, reversals, and employee benefit provisions.
• Perform payroll balance sheet reconciliations and support month-end and year-end closing activities.

Employee Settlements

• Calculate and verify full and final settlements, leave encashment, end-of-service benefits, and employee recoveries.
• Coordinate settlement payments with HR and Cash & Bank teams.
• Ensure compliance with company policies and applicable labor regulations.

Stakeholder Management

• Act as a key point of contact for payroll-related matters between HR, Project HR, Workday teams, payroll service providers, Finance, employees, and management.
• Resolve payroll queries and discrepancies and support payroll reporting requirements.
• Assist with payroll-related bank and payment investigations as required.

Compliance & Continuous Improvement

• Ensure compliance with UAE Labour Law, company policies, and payroll governance requirements.
• Support internal and external audits and maintain payroll procedures and process documentation.
• Identify opportunities to enhance payroll controls, processes, and system automation.

Qualifications & Experience

• Bachelor's degree in accounting.
• At least 3 to 5 years of relevant work experience, preferably in a multinational company or project-based organization.
• Experience processing payroll for large employee populations and multiple entities and jurisdictions.
• Experience managing outsourced payroll providers.
• Working knowledge of UAE labour laws.
• Knowledge of financial accounting principles and month-end close process.

Skills & Competencies

• Excellent communication skills in English, both written and verbal.
• Organized and analytical way of working.
• Relevant experience with ERP accounting software systems, specifically Infor.
• Preferable experience with Ramco or similar payroll software.
• Proficiency in MS Office with excellent Excel skills.

Additional Information

• Full-time position.
• Career development opportunities and challenge to improve daily.
• Warm welcome through comprehensive online onboarding program.