Junior Buyer

Role Overview

Junior Buyer at Emirates Flight Catering, based in the United Arab Emirates.

Role Purpose

Support the procurement function by executing sourcing activities, processing requisitions, and managing supplier relationships for non-contracted local purchases. Ensure timely availability of goods and services that meet business requirements, quality standards, and customer expectations.

Key Responsibilities

Sourcing & Procurement

• Perform sourcing activities for all non-contracted local purchases from local suppliers based on requisitions received from various departments.
• Ensure timely sourcing and availability of required goods and services in line with business requirements.
• Review prices and product specifications from various local suppliers for non-complex items.
• Ensure compliance with procurement practices, sustainability and ethical purchasing standards.
• Identify the most suitable and cost-effective option for each sourcing requirement.

Requirements Validation

• Validate procurement needs, quality and delivery requirements with internal stakeholders.
• Ensure sourcing requirements are clearly defined and purchases meet business needs and customer expectations.

Purchase Order Processing

• Process requisitions into purchase orders in a timely manner.
• Ensure required products are available in line with customer needs.
• Proactively communicate any deviations from expected service levels or process delays.

Supplier & Customer Management

• Handle customer and supplier correspondences about order status, changes, or cancellations.
• Follow up with suppliers as needed to confirm or change orders.
• Inform Non-Conformance Reports (NCRs) from various departments to suppliers.
• Keep track of NCR status to reconcile or resolve order discrepancies with supplies and other stakeholder complaints.

Records & Systems Management

• Perform contract uploads and facilitate e-auctions.
• Update internal databases with order details and supporting files, including dates, vendors, quantities and discounts.
• Ensure accurate and timely maintenance of procurement records.
• Support efficient transaction processing.

Process Improvement

• Identify potential improvement opportunities in existing working practices by reviewing current processes.
• Determine optimal setup for purchase requisitions, considering costs, delivery times, product quality and available inventory.

Qualifications & Experience

• High school diploma or equivalent (preferably in Supply Chain, Procurement, or a related field).
• Additional certification or training in Procurement or Supply Chain Management (preferred).
• Minimum 2 years of experience in a relevant field.
• Experience in a procurement or supply chain environment.

Skills & Competencies

• Strong communication skills, both written and verbal.
• Ability to work effectively in a team-oriented environment, especially under tight deadlines.
• Proficiency in ERP systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Capable of planning and managing personal workload, demonstrating initiative and ability to meet deadlines.
• Ability to uphold and respect procurement ethics, ensuring integrity in all activities.