Jr. Facilities Engineer

Role Overview

Junior Facilities Engineer at Al Shirawi Group. This is an entry-level facilities engineering position supporting the operation and maintenance of retail and high-end departmental store facilities.

Role Purpose

To assist the Facilities Manager in the daily operation, maintenance, and compliance of building systems with a focus on electrical, HVAC, power distribution, and lighting. The role ensures facilities meet contractual requirements, safety standards, and client expectations across working days and holidays.

Key Responsibilities

Maintenance & Operations

• Assist in developing and implementing preventive maintenance schedules for building systems, with primary focus on electrical, HVAC, power distribution, and lighting.
• Execute preventive and reactive maintenance plans and resource allocation.
• Validate, verify, and ensure completion of planned maintenance tasks and additional client requirements on time.
• Maintain equipment and assets in accordance with contractual requirements.
• Assist the Facilities Manager to operate day-to-day activities.
• Assist the manager to establish the preventive maintenance plan in line with contractual requirements.
• Update and maintain client asset register and maintenance history.
• Maintain facilities execution records.
• Access asset registers, maintenance history, and drawings.

Electrical Technical Support

• Troubleshoot and resolve facility-related electrical issues.
• Conduct inspections of electrical panels, circuits, and associated MEP components.

Operations & Supervision

• Supervise day-to-day facility operations in accordance with contractual terms, including holidays and working days.
• Allocate day-to-day work assignments to subordinates.
• Supervise team members in accordance with company policies and procedures.
• Schedule and conduct team meetings.
• Appraise subordinate work performance.
• Conduct orientation and on-the-job training for subordinates.
• Ensure the workgroup under supervision follows company QHSE policy and procedures.

Vendor & Contractor Management

• Liaise with specialized system maintenance contractors and other subcontractors.
• Supervise and coordinate with external contractors and service providers to ensure quality work and adherence to contractual standards.
• Conduct contractor meetings.
• Ensure completion of subcontract activities within scheduled time.
• Inspect and certify incoming materials and spares.
• Handle site sub-store under manager's close supervision.

Compliance & Safety

• Ensure all facilities comply with local building codes and safety regulations.
• Conduct regular risk assessments and inspections.
• Execute jobs to meet company's QHSE requirements.
• Correct any unsafe action and unsafe condition at the site.
• Stop any unsafe activity at the workplace.
• Issue necessary permits to execute facility operations.
• Issue work permits.
• Warn subordinates under supervision upon unsafe behavior at work site.
• Arrange necessary PPE to the workgroup under supervision.
• Consult with the workgroup under supervision on QHSE aspects.
• Raise awareness in the workgroup under supervision about QHSE aspects.
• Train the workgroup on HSE aspects.
• Discuss HSE matters with the workgroup.
• Report any near miss, dangerous occurrences, and incidents.
• Contribute to incident investigation.
• Participate in team for hazard identification and risk assessment.
• Attend QHSE meetings.
• Discuss site safety issues with customer and client.
• Discuss site safety issues and controls with subcontractors.
• Escalate to management on unsafe actions and unsafe conditions.
• Escalate to top management on safety concerns.
• Utilize allocated resources to achieve QHSE goals.

Reporting & Analysis

• Maintain accurate records of maintenance activities.
• Assist in the preparation of reports related to facility performance and energy consumption.
• Generate daily, weekly, and monthly reports on facilities operations.
• Report day-to-day operation issues to manager.
• Report day-to-day activities to the client as per the established escalation matrix.

Stakeholder Management

• Communicate effectively with clients and other team members regarding maintenance status.
• Coordinate with client representatives on day-to-day facilities management.
• Coordinate with internal departments for site-related material and vendor resources.
• Communicate with contractors, client representatives at sites, and internal departments.

Financial & Resource Management

• Handle petty cash under manager's close supervision.
• Coordinate resource allocation and execution of preventive and reactive maintenance plans.

Qualifications & Experience

• Bachelor's degree in Electrical Engineering.
• Awareness of FM operations for retail and high-end departmental stores.

Skills & Competencies

• Troubleshooting and resolution of electrical facility issues.
• Knowledge of electrical panels, circuits, and MEP components.
• Preventive and reactive maintenance planning and execution.
• Vendor and contractor coordination.
• Building codes and safety regulations compliance.
• QHSE (Quality, Health, Safety, Environment) procedures and implementation.
• Maintenance record-keeping and documentation.
• Team supervision and training.
• Risk assessment and hazard identification.
• Communication and client relations.

Additional Information

• Accountability for equipment and assets maintenance per contractual requirements.
• Accountability for executing allocated jobs within timeframes.
• Accountability for resource wastage.
• Accountability for implementation of identified operational controls.
• Accountability for legal violations at site level within ASFM scope.
• Accountability for HSE incident rates at site level.
• Accountability for safe, healthy, and environment-friendly operation of the project.
• Accountability for utilizing resources for implementation and maintenance of QHSE at site level.
• Accountability for implementing all documents and procedures with respect to QHSE at site level.
• Accountability for escalation to management on safety issues.
• Accountability for participation in hazard analysis and risk assessment.
• Accountability for following all rules and regulations with respect to HSE.
• Accountability for non-wearing of applicable personal protective equipment.