وصف الوظيفة
Role Overview
Inventory Coordinator at Miral Destinations, located in Abu Dhabi. This key support role ensures accurate inventory tracking, efficient administrative support, and seamless coordination across the inventory management team.
Company Overview
Miral Experiences is a region's leader in the management and operation of world-class, award-winning immersive attractions and experiences across Abu Dhabi. The diverse portfolio includes Ferrari World Yas Island Abu Dhabi, Yas Waterworld Yas Island Abu Dhabi, Warner Bros. World™ Yas Island Abu Dhabi, SeaWorld Yas Island Abu Dhabi, CLYMB™ Yas Island Abu Dhabi, TeamLab Phenomena Abu Dhabi, CLYMB™ Abu Dhabi, and cultural treasures like Qasr Al Watan.
Role Purpose
The Inventory Coordinator maintains essential systems and manages confidential personnel records while facilitating onboarding, training, and compliance tracking to ensure the department operates smoothly. The role coordinates procurement processes, manages inter-site requisitions, and conducts reconciliations in inventory systems to support accurate inventory tracking and reporting across Miral's parks and operational sites.
Key Responsibilities
Attendance, Administrative & Onboarding Management
- Track attendance, overtime, and leave for department staff using Kronos System, ensuring timely submission for payroll processing.
- Maintain confidential records of contracts, appraisals, and performance reviews for all team members.
- Assist with onboarding new staff, ensuring all required documentation is completed and properly filed.
Procurement & Purchase Requisition Coordination
- Raise and process all relevant Purchase Requisitions (PRs) for the department, ensuring accuracy and timely submission.
- Coordinate with Procurement to track PR status and resolve any issues related to goods or services procurement.
- Ensure timely Purchase Order (PO) closing to enable automated generation of F&B Purchase Requests (PRs) in Eatec and the closure of outdated Purchase Orders.
Training, Meetings, and Communication
- Schedule and manage training sessions for the inventory and warehouse teams, maintain records, and ensure compliance with mandatory requirements.
- Manage departmental meeting and training schedules, organizing logistics and communication.
- Ensure adequate office supplies, handle reordering, and act as the point of contact for internal and external communication.
Director-Level Support
- Assist the Warehouse & Inventory Control Director with scheduling meetings, organizing documents, preparing reports, and creating presentations.
Daily Operations and Inventory Accuracy
- Assist the Inventory Control team with stock movements, adjustments, and reporting to ensure proper stock levels for smooth operations.
- Perform spot checks for retail and maintenance inventory issuance to ensure accuracy.
- Conduct cycle count verifications using Eatec and Maximo systems, reconcile discrepancies, and ensure proper documentation.
- Prepare and manage inter-site requisitions and requisitions for fruits and vegetables.
- Ensure inter-site transfers are accurately processed in Eatec and Maximo systems.
Inventory Management & Documentation
- Create and manage retail inventory codes and assist with F&B item code creation to streamline tracking.
- Check and reconcile import documents to assist Finance in VAT claims.
- Ensure all import-related reconciliations and documentation are audit-ready.
- Review pending documents from all parks and prepare comprehensive reports for management.
- Conduct spot checks on health check reports to ensure compliance.
Systems, Reporting & Team Support
- Ensure all trackers for parks are up to date for seamless reporting and inventory tracking.
- Assist with monthly spot inventory posting for F&B outlets and ensure reconciliation between inventory systems and the General Ledger (GL).
- Provide ongoing support to the inventory team with additional tasks related to inventory control and reporting.
Qualifications & Experience
- Higher Secondary education or equivalent.
- Minimum of 1 year experience as an Inventory Coordinator within an FMCG manufacturing or similar environment.
Skills & Competencies
- Basic knowledge of inventory management techniques, including stock control, reorder processes, and optimization.
- Proficiency in Microsoft Office Suite, including PowerPoint, with the ability to create clear and professional presentations.
- Familiarity with cycle counts, periodic counts, and spot checks.
- Proficiency in inventory software including Oracle, Eatec, and Maximo, and ERP systems for stock and purchase order management.
- Understanding of administrative tasks such as file management, document control, and data entry.
- Experience with scheduling and attendance tracking, such as Kronos.
- Knowledge of compliance in health, safety, and inventory accuracy standards.
- Skilled in cross-functional collaboration with Finance, Procurement, and Warehouse teams.
- Self-motivated, target-driven team player with the ability to work under pressure.