HR Generalist - Onboarding

Role Overview

HR Generalist - Onboarding at Emirates Flight Catering, supporting the onboarding and mobilisation of new hires within a large organisation, managing documentation, logistics, and communications to ensure smooth integration into the company.

Role Purpose

To assist in the end-to-end onboarding process for new hires by coordinating documentation, managing travel logistics, maintaining accurate HR systems data, and ensuring compliance with onboarding standards and UAE entry requirements.

Key Responsibilities

Onboarding Documentation

• Assist with onboarding documentation by coordinating data entry and follow-ups, ensuring compliance with documentation standards under guidance from the HR Coordinator/HR Specialist.
• Maintain accurate onboarding data in HR systems and trackers, ensuring compliance with data standards and smooth integration into internal systems.

Travel & Logistics

• Coordinate with external suppliers to ensure necessary documents for entry to the UAE are arranged, available, and submitted on time.
• Support the arrangement of travel logistics, including coordinating with travel partners for airport pickups, accommodation, and transport, ensuring cost-effective and timely travel planning for new hires.

Stakeholder Communication

• Support communication with junior-level new hires, confirming document submissions and providing standard onboarding instructions, including relocation and travel preparation.
• Provide timely updates to the Talent Acquisition Specialist, ensuring stakeholders are informed with accurate lists of new hires and their onboarding statuses.

Monitoring & Coordination

• Track pre-joining checklist for junior-level new hires and flag potential delays, providing timely updates to the HR Coordinator to ensure timely resolution.
• Support the execution of onboarding events, including logistics and coordination of welcome sessions, familiarization activities, and any other planned onboarding events for new hires.

Qualifications & Experience

• Certificate in Human Resources or equivalent qualification.
• Minimum 4 years of experience in a similar role within an onboarding and mobilisation team, preferably in a large organisation.
• Experience in processing onboarding documentation and travel logistics for high volumes of new hires.

Skills & Competencies

• Proficient in Microsoft Office Packages.
• User competency in Taleo.
• High standards of verbal and written communication.
• Good planning and organisational skills with the ability to multi-task and manage time effectively.