HR Associate

Role Overview

HR Associate at Alba Cars. This is a support-level position working under the guidance of the HR Manager, based on-site in the UAE.

Role Purpose

Support the HR Manager with day-to-day HR administration, with a strong focus on maintaining employee records, preparing HR documentation, and supporting onboarding and offboarding activities.

Key Responsibilities

HR Administration & Employee Records

• Maintain accurate and up-to-date employee records across HR systems and personnel files.
• Update employee information, employment status, attendance, leave, and other HR records.
• Prepare HR letters, forms, checklists, and other employee-related documentation.
• Organise and maintain confidential HR files, ensuring documents are complete and easy to retrieve.
• Monitor required employee documents and follow up on missing or expiring information.

Onboarding & Offboarding

• Support the onboarding process by collecting documents and preparing new-joiner files.
• Coordinate with relevant departments to ensure company assets, equipment, and system access are prepared for new employees.
• Assist with orientation arrangements and onboarding documentation.
• Support offboarding by preparing the necessary documents, updating records, and coordinating the return of company assets.
• Ensure onboarding and offboarding checklists are completed accurately and on time.

Collaboration & Communication

• Respond professionally to routine HR-related questions from employees.
• Communicate clearly and confidently with employees, managers, and other departments.
• Coordinate with relevant teams regarding employee documentation, company assets, attendance, and HR requirements.
• Support the HR Manager with internal communications and policy updates.
• Follow up proactively to ensure assigned HR tasks are completed within the required timelines.

Compliance & Reporting

• Maintain confidentiality when handling employee and company information.
• Ensure HR records are accurate, properly filed, and ready for review or audit.
• Assist with employee trackers, basic HR reports, and monthly data updates.
• Follow internal HR procedures and UAE employment requirements under the guidance of the HR Manager.
• Provide accurate attendance, leave, and employee information when required for payroll preparation.

Qualifications & Experience

• 1–2 years of experience in HR administration, HR coordination, or a similar support role.
• UAE HR experience is preferred but not essential.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

Skills & Competencies

• Strong verbal and written communication skills.
• Confidence when communicating with employees and managers.
• Excellent attention to detail, organisation, and follow-up skills.
• Ability to handle confidential information professionally.
• Proficiency in Microsoft Office, particularly Excel.
• Familiarity with HR systems.
• Fluency in English; Arabic is an advantage.

Additional Information

Compensation & Benefits

• Salary range: 3,000–3,500 AED per month, based on experience and qualifications.
• Work visa sponsorship.
• Medical insurance.
• 30 days of paid annual leave.
• Training and development opportunities.
• Supportive working environment.

Work Arrangement

• Full-time, on-site position.
• Remote or hybrid work is not available.
• Candidates must currently be based in the UAE or be willing to relocate.