Graduate Mechanical Engineer (UAE National)

Role Overview

Graduate Mechanical Engineer (UAE National) with Egis Group at a project site in Dubai, United Arab Emirates.

Company Overview

Egis is an international player active in architecture, consulting, construction engineering and mobility services, operating in 100 countries with 20,500 employees. In the Middle East, Egis has 3,500 employees across 8 countries and has delivered over 700 complex development projects. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis provides comprehensive engineering, consulting, and project management services to regional governments, investors, and developers.

Role Purpose

To manage and control all project-related documents, ensuring compliance with company standards, regulatory requirements, and quality assurance procedures while supporting project delivery through accurate record-keeping and effective coordination.

Key Responsibilities

Document Control & Management

• Coordinate with Project Managers to ensure correct document and drawing management is implemented.
• Log and record all incoming and outgoing transmittals, submittals, reports and other company documents.
• Maintain registers of drawings issued to, received from, and approved by relevant parties.
• Maintain current drawing sets for engineers and architects and ensure superseded drawings are identified and filed.
• Issue design drawings to Contractor, Local Authorities and others as directed.
• Prepare outgoing register for each drawing, document, calculation and submission.
• Maintain Expedition, Aconex, Prolog or other document control software.
• Handle FTP sites for uploading and downloading documents.

Quality & Compliance

• Play an active role in implementation of QA procedures and implementation of ISO certification.
• Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations.
• Keep up to date and attend training courses in relation to company systems upon approval from management.
• Comply with Company Systems.

Records & Registers

• Maintain NCR, RFI and submittal registers.
• Record all incoming and outgoing RFIs and submittals, and monitor WME's response time, advising Egis staff when responses are required to comply with contractual limits.
• Control archives and library.
• Archive project directories from computer and manage these CDs.

Administrative Support

• Provide efficient and effective administrative and clerical support to managers and staff.
• Arrange printing of documents and deliverables.
• Approve and order stamps as per Egis standards.
• Introduce cost-cutting measures pertaining to printing wherever possible.
• Assist and stand in for Administrative Assistant as required.

Coordination & Implementation

• Coordinate with other offices for tender and construction packages issue.
• Aid site teams to establish correct document control procedures at the start of new projects as per client specifications.

Qualifications & Experience

• Bachelor's degree in a related field.
• Knowledge of UAE construction industry standards and regulations.

Skills & Competencies

• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex, Prolog or other document control software.
• Strong knowledge of filing and archiving systems.
• Excellent data entry and record-keeping skills.
• Outstanding written and verbal communication abilities.
• Detail-oriented with a strong focus on accuracy and quality.
• Ability to work efficiently in a fast-paced environment.